Administrative Assistant

2 months ago

Vancouver, Canada Grant Thornton Full time

**Who we are**
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ over 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

**As an Administrative Assistant your responsibilities will include**:

- Working independently and within a team environment to support the client service staff to produce high quality client deliverables
- Assembling year end packages (tax returns, financial statements, letters)
- Managing electronic and paper-based client files
- E-filing as required
- Format financial statements in compliance in Firm standards
- Preparation of letters and reports using firm templates in compliance with Firm standards
- Proof-read, review for quality and verify content before finalizing any client deliverables
- Preparing hard files for clients based on requests from the external client service team and new client setup processes
- Participate in training and stay current with GT software
- Coordinating the standardized billing process, including proactively running related reports and drafting bills and accompanying analyses, distribution of invoices (STAR, Power BI)
- Assist in the preparation and submission of time and expense reports for the partner(s) supported
- Plan and coordinate cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups
- Preparing for client meetings, catering, and meeting materials (e.g., presentations, handouts, minutes, etc.)
- Being responsible for the duties of frontline reception as needed
- Being available for other duties as assigned

**Be Grant Thornton**
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens

**Think you’ve got what it takes to be an Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick**:

- 1-2 years of administrative experience
- Excellent written and verbal communication skills with an aptitude for building strong client relationships
- Strong Word processing skills
- Advanced working knowledge of MS Suite, Visio, Adobe Acrobat, etc.
- Strong negotiation skills with a problem-solving attitude & innovative thinker
- Proven experience in providing exceptional client service
- Takes initiative and direction and is a self-directed learner
- Ability to multi-task and meet multiple and/or unexpected deadlines in a demanding environment
- Demonstrates sound judgment regarding confidential and sensitive matters
- Available to work overtime during peak tax filing seasons

At Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

**Are you ready to Discover Your Purple?**

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