Accounts Payable

3 weeks ago

Hamilton, Canada Zest Communities Inc St. Elizabeth Retirement Residence Full time

**About Us**

Baiocco Construction Corporation is a company built on a genuine commitment to value, fairness and satisfaction. Baiocco Construction Corp. is known for its quality work in a wide range of heavy civil construction projects such as: water and waste water infrastructure, storm water management facilities, constructions of roadways, mass excavations and environmental remediations.

Our head office is located within St. Elizabeth Village, Hamilton.
- Responsible for the complete, accurate and timely processing of all subcontractor and vendor invoices for multiple companies.
- Matching, processing, and coding invoices (including suppliers’, services, and manager expenses reports) through TimberScan, and SAGE 300.
- Process Bi-weekly cheques run (manual cheques online and EFT payments), and ensure all payments are properly approved and supported.
- Reconcile vendor accounts and ensure all recurring monthly payments are processed on a timely and regular basis.
- Administrative tasks include ordering office supplies, arranging hotel accommodation for employees, arranging for courier deliveries.
- Process expense reimbursements to employees using petty cash or issuing cheque.
- Replenish petty cash by processing invoicing in the system, issuing cheque and going to the bank.
- Deposit cheques online using Digital Check machine.
- Process monthly Government remittances and process payment in Sage 300.
- Reconciling credit card statements, preparing summary, issuing payment and posting in Sage 300.
- Responsible for capital asset continuity schedules including maintenance of the List of Vehicles and Equipment’s, review and reconciliation of fixed assets additions, and disposals.
- Responsible for renewal of licenses, CVOR and other annual renewals.
- Must complete COR Internal Auditor training and any additional training required while completed COR Internal Auditor responsibilities (documentation, observation and conducting interviews)
- Prepare yearly reconciliation which includes tracking expenses and payroll deductions.
- Perform all other duties assigned by supervisor or manager.

**Payroll Responsibilities**:

- Process payroll for union and non-union employees on a weekly basis and provide employees with paystubs.
- Submit monthly union remittance reports along with payment on time.
- Process weekly source deduction in system and issuing payment.
- Update union rates in excel tracker and in Sage 300 system.
- Prepare and issue ROEs as required.
- Maintains and updates assigned employee files including address changes, wage/salary increases, transfers, new employees, terminations.
- Responsible for the administration of assigned group benefits plans, which includes setting up new members, processing of benefit changes, calculating payroll deductions/taxable benefits, billing verification, and payroll reconciliation.
- Responsible for Provincial Health Care enrollments, changes, and inquiries including reconciliation of billings and payroll taxable benefits/deductions.
- Completes all Payroll Related reporting requirements.
- Prepare year-end, T4 processing, and reconciliations as required.
- Miscellaneous duties including monitoring and reconciling garnishees and other deductions, Processing payroll AP cheque request, maintenance of regular reports (ie. sick, vacation, seniority), ad hoc reporting, and responding to queries.
- Propose opportunities for process improvement and actively look for ways to improve efficiency.
- The duties and responsibilities outlined above are representative, but not all-inclusive.

**Qualifications**
- College or university graduate preferably in a Financial related discipline or the equivalent experience.
- Minimum 2 years experience in high volume computerized payroll
- A thorough knowledge of accounts payable accounting policies, journal entries and accruals.
- Experience with TimberScan, and SAGE 300, Excel, and other Microsoft Office programs
- Experience in a unionized environment is an asset.
- Intermediate MS Office skills (Word, Excel, Outlook)
- Payroll Certification (PCP) or working towards a designation.
- Demonstrated ability to work well under pressure and deadlines.
- Able to work well under mínimal supervision.
- Strong attention to detail and analytical skills.
- Excellent organizational and multitasking skills.
- Ability to exercise a high level of professionalism and discretion with confidential information.

Schedule:

- Day shift
- Monday to Friday

**Job Types**: Full-time, Permanent

**Salary**: $53,000.00-$57,000.00 per year

Schedule:

- 8 hour shift

Work Location: In person

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