Property Services Manager

5 months ago

Mississauga, Canada OMERS Full time

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**Note**: Tenant and landlord construction is primarily the responsibility of the RDC team, who would work closely with the Property Services Manager.

**Responsibilities**:

- Work with contractors and operations managers to assist and approve tenders and RFPs for non-capital projects in conjunction with the Senior Operations Manager in accordance with budget/spending limits.
- Oversee capital projects and building improvements for non-technical upgrades to the building in a cost-effective manner consistent with our capital plans.
- Manage contracts and the RFP process as required.
- Conduct monthly and/or quarterly meetings with contractors and vendors for contract management.
- Update Building Condition Assessments (BCA) and the 10-year capital plan in collaboration with the Senior Operations Manager.
- Transfer information and link documents to the excel sheet, using the BCA to populate the 10-year capital planning notes.
- Lead the Operations team for Health and Safety & AODA compliance.
- Audit training and schedule courses.
- Coordinate site assessments for IAQ, Radon, Hazmat, Mold, Odour, Water, lighting, and sound reports.
- Maintain memberships and partnerships with various sustainability organizations.
- Request and maintain diversion targets records in collaboration with the Maintenance Manager.
- Audit current products and processes, investigate and explore alternatives and ensure that Product Procurement forms are completed for any changes for consideration.
- Be available to respond to the site for after-hour emergencies as required.
- Coordinate access to all areas of the building as required for LOD/initial survey into space(s) to prepare drawings.
- Coordinate Access to site (vendors, Enbridge, Toronto hydro, survey groups)

**Project Commencement**:

- Arrange with all parties for demolition.
- Review newly demolished space for additional operational scope: futureproofing, clean-up, optimizations.
- Act as the main point of contact for questions, coordination, and frequent technical review of installs.

**Closure of Project**:

- Conduct final review of deficiencies.
- Review final clean-up.
- Coordinate hoarding removal or re-demise if required.
- Assist in tenant handover of space and rectification of any deficiencies.

**Tenant Work: In coordination with the RDC team**:

- Review all MEP drawings and comment based on the same practices as LLW/CAP.
- Tender and arrange hoarding installation if applicable.
- Collect all startup documents.
- Meet with GC, review site rules.
- Assist in handing over possession of space.
- Coordinate with GC/Trades including site access.
- Assist tenant with opening/onboarding support (telco, maps, questions, maintenance documents, etc.).
- Manage construction deposit release.
- Provide logs/tasks/work orders for the Maintenance team and contractors to complete.
- Facilitate tenant requests.
- Work with and assist other team members at the site to coordinate and execute building projects as required.
- Be available to respond to the site for after-hour emergencies when required.

**Base Building Projects**:

- Oversee and execute base building capital and non-capital projects as assigned.
- Oversee and manage the building HAZMAT plan and program.
- Facilitate tenant requests such as renovation/construction projects and access to other areas of the site.
- Work with and assist other team members at the site to coordinate and execute building projects as required.

**Project Management**:

- Review LL obligations/lease agreements and/or capital project objectives.
- Conduct budget analysis and provide recommendations, site specifics.
- Source/hire consultants applicable for the project and communicate requirements (existing site reviews, specifics, scope of work, budget, timeline).
- Review drawings and specifications, amend/advise as required.
- Produce tender packages, review, and award contracts.
- Communicate and maintain established rapport with City Officials.
- Produce Development Reports to owners (Capital Approval) to initiate the release of funds, track/review/approve progress draws.
- Conduct contractor orientation of Building Rules & Regu

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