Construction Project

3 weeks ago

Markham, Canada Pet Valu Full time

Location: Markham, Ontario

**Job Description**:
Job Summary

The Project Coordinator/Invoice Administrator is an integral member of the Construction team. This role encompasses 50% of duties for coordinating, organizing, supporting and controlling project activities, from kickoff to close-out under the direction of the Construction Manager. The remaining 50% of this role encompasses facilitating vendor invoices, accounts payable, clerical and administrative services under the direction of the Invoicing Coordinator.

**Responsibilities**:
50% Project Coordination
- Responsible and accountable for the successful coordination and execution of assigned project tasks and ordering Pet Valu supplied items for each store build-out
- The ability to review construction drawings to interpret the Pet Valu supplied items
- Work closely with the assigned CM to understand timelines, budgets and assigned vendors
- Track delivery dates, respond to vendors and ensure receipt of product on time
- Facilitate order documentation by receiving vendor quotes and creating/issuing purchase orders
- Receive invoices, obtain approvals and submit for processing
- Is the owner of the budget tracker from project kick-off to project close-out
- Organize project files including drawings, trackers, purchase orders etc.
- Gather utility information by project and working with internal teams to ensure utilities are transferred in a timely manner
- Ability to understand Lease information and action project requirements such as signage and tenant allowances with internal team members and vendors
- Provide support to vendors for inquiries relevant to project orders

50% Invoice Administration
- receive and verify vendor invoices against purchase orders
- record invoices, obtain approvals and submit to Accounts Payable for payment
- investigate, correct and resubmit invoices if necessary
- respond to vendor inquiries, follow-up on invoice disputes and resolve billing and payment issues
- facilitate vendor statement reconciliations as required and assist in preparing accruals and month end procedures as required
- request new vendor setups and facilitate necessary documentation
- assist with providing invoice documentation for project close out and Tenant Allowances
- Solid understanding of basic accounting principles and strong data entry skills

Qualifications:

- Successful completion of post-secondary education (College or University) in a related field
- Previous experience in construction project coordination/administration with a minimum of 2 years in a similar role
- Ability to read and analyze construction drawings
- Advanced MS office Skills: Excel, Word, PowerPoint, Outlook
- Microsoft Dynamics NAV
- Excellent written communication ability and strong verbal communication ability
- Solid organizational skills, including multitasking and time management
- Excellent planning skills with the ability to manage several projects at various stages
- Highly motivated, outstanding attention to detail and solid problem-solving ability

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