Adminstrative Assistant

**ADMINISTRATIVE ASSISTANT**

**THE OPPORTUNITY**

As a local representative of Gulf Pacific, based out of our head office in North Vancouver, the incumbent is expected to conduct themselves appropriately and present themselves professionally. All tasks must be completed with mínimal supervision, maintaining a high level of communication with the supervisor to ensure they are kept informed of any significant needs and requirements of the business.

**THE ROLE**

As the Administrative Assistant, you will assist the team to perform the following:

- Support our Property Management, Leasing, Administrative, and Executive teams.
- Liase between site staff and remote office staff.
- Maintain our property management database, ensure accurate and up-to-date information.
- Assist in monitoring and maintaining accounts, invoicing, and handling minor accounting tasks as required.
- Prepare payment schedule, renewal, rent increase and late rent notices.
- Allocation and coding of accounts payable.
- Ensure each tenant has a current insurance certificate and copy head office.
- Maintain master digital files on a daily and weekly basis, ensuring data is organized and accessible.
- Maintain emergency procedure manual, emergency contact list, tenant contact list, and financial contact list.
- Initiate and coordinate Tenant Appreciation and promotional events, fundraisers, life safety seminars, fire drills, newsletters, etc.

**THE QUALIFICATIONS**

The Administrative Assistant has:

- Minimum 1 year of experience working in reception and/or an office environment.
- Strong written and verbal communication skills, with a keen eye for accuracy and strong attention to detail.
- Strong organizational skills and the ability to manage task efficiently.
- Outstanding interpersonal and conflict resolutions skills, with an ability to collaborate effectively across all internal teams.
- Self-motivation and a collaborative team player with a proactive approach.
- Capacity to work well under pressure while managing multiple deadlines and priorities.
- Ability to handle stressful situations intuitively and efficiently.
- Ability to work autonomously and with mínimal supervision.
- High degree of professionalism and passion for success.
- Consistent follow-thru and follow-up skills.

**Additional Competencies**
- Makes sound decisions in a timely manner, relying on a blend of analysis, wisdom, experience, and judgment; recognized for accurate solutions and sought out for advice by others over time.
- Clearly delegates responsibilities tasks and decisions; set clear objectives and measures performance; monitor process, progress, and results; provide effective coaching and feedback on a regular basis.
- Cultivates an environment that inspires individuals to excel; can motivate many kinds of direct reports and team/project members; can assess each person's hot button and uses it to get the best out of others; empowers others; invites input from each person and shares ownership and visibility; makes everyone feel their work is important; is someone people like working for and with.
- Prioritizes and focuses time on what’s important; quickly zeros in on the critical few and puts the trivial many aside; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks; creates focus.
- Demonstrates a commitment to meeting the expectations and requirements of internal and external customers; seeks customer information and uses it for improvements in products and services; acts with customer in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
- Addresses conflicts proactively, viewing them as opportunities; quickly assesses situations; excels in focused listening; adept at negotiating agreements and resolving disputes fairly; finds common ground and secures cooperation with mínimal disruption.

**THE REWARDS**

Industry-leading benefits you will receive while working at Gulf Pacific:

- Competitive Compensation - We offer competitive salaries and competitive benefits packages to attract and retain top talent.
- Career Growth Opportunities - We are committed to helping employees access training, workshops, and other professional development resources that will assist you to progress in your career.
- Employee Wellness - We understand the importance of achieving work-life balance and we are dedicated to efficiently managing employee workloads, empowering you to navigate your personal and professional lives more effectively.
- Business Casual Dress Code - Our business casual dress code encourages you to dress comfortably and stylishly, creating a professional yet relaxed atmosphere.
- Team Environment - We foster a collaborative and inclusive workplace culture where employees are encouraged to share ideas and contribute to the success of the company.

**Disclaimer**

The above statements are intended to describe the general nature and level of work being performed b