Receptionist - Part Time, Permanent

1 month ago

Coquitlam, Canada Strive Living Society Full time

Are you a driven, organized, communicative and multi-faceted person who is eager to work in a diverse office environment?

**Why work for Strive?**
- Employer paid Criminal Record Check Clearance
- Paid orientations
- Paid trainings (First Aid, CPR, Mandt, etc.) and professional development
- Employer paid extended health benefits including prescription medication, paraprofessional services, vision, etc. *
- Employer paid dental benefits including orthodontic coverage *
- Employer contribution to Municipal Pension Plan (MPP) *
- Employer paid Employee and Family Assistance Program (EFAP)
- Competitive paid annual vacation
- Generous statutory holiday pay
- Generous paid Health Bank
- Flexible schedules to accommodate life/work balance
- Referral bonus program
- An inclusive environment with team building events and cultural celebrations
- Health and wellness activities and incentives
- Milestone rewards
- Access to community member discounts
- Ongoing support, mentoring, and recognition to help with engagement

**Job Type: Part-time, Permanent**

**Pay rate: $22.94 CAD/hour**

**Work Schedule: Variable, anytime between Monday to Friday, 8:30am-5:00pm for a guaranteed **20 hours/week *Must be available to work outside of scheduled hours if need be**
- Some benefits have eligibility requirements of surpassing three (3) months and securing a regular position of 20hrs/week or more. The benefits and criteria may change from time to time at the discretion of Strive.

**Job Duties Include**:

- Welcoming visitors and guests as the initial point of contact, in person or remotely via digital modes of communication; answering or referring inquiries.
- Answer multiline telephone system, respond to general enquiries, take messages, and transfer calls as appropriate.
- Preparation and receipt of courier pick-ups and deliveries. Deliver and retrieve mail.
- Maintain the Society database of stakeholder contacts. Update contact information on the database as needed.
- Assist office personnel with filing, typing, label making, envelope stuffing, mail merging, photocopying, distributing memos, assembling packages of materials.
- Maintain the telephone system, office postage machine, photocopier, printers, recycling/shredding boxes, and water cooler, etc. Ensure service is scheduled regularly and as needed.
- Order, inventory, and organize office supplies and equipment e.g. computers, desks, chairs, paper, toner, binders, writing utensils, cleaning supplies, bathroom supplies, etc.
- Order, inventory, and maintain kitchen supplies e.g. paper towels and plates, disposable utensils, coffee, coffee creamer, sugar, etc.
- Distribute bulk orders of supplies, equipment, and furniture to respective programs and worksites.
- Circulate electronic information throughout the office and/or Society as appropriate e.g. professional development opportunities, flyers, brochures, advertisement, memos, etc.
- Schedule boardroom and training room appointments.
- Prepare rooms for scheduled appointments and meetings, arrange catering, room set-up and room clean-up.
- Coordinate cleaning and maintenance with an external cleaning company. Maintain an overall clean, tidy, organized, and professional office environment.
- Attend meetings and training as scheduled and required.

**Job Skills and Abilities**:

- High School Diploma.
- Minimum of one year receptionist or office admin related experience.
- Excellent interpersonal and intercultural communication skills.
- Strong administrative, analytical, research, planning, and organizational skills.
- Ability to manage multiple concurrent projects, meet deadlines and prioritize workload.
- Skilled at typing and document/report preparation and layout.
- Knowledge of administrative operations and general office duties, filing and secretarial procedures.
- Ability to act in accordance with established policies and procedures in the event of emergencies.
- Ability to accept change and adapt to a variety of assignments.
- Ability to work well independently and within an established team.
- Awareness of and respect for the human rights of individuals with disabilities.
- Command of the English language.

**Additional Requirements**
- Criminal Record Clearance
- Physical ability to perform the duties of the position
- Eligibility to work in Canada
- Class 5 BC Driver’s License and clean driver’s abstract
- Must have a personal vehicle for work use.

*without precedence and without prejudice*

**Strive’s Mission** is “To partner with individuals of diverse abilities to lead healthy, fulfilling lives by providing a foundation of support.”
***Strive’s Vision** is “Building a continuum of services to support the needs of individuals at every stage of life.”
**- Strive Living Society is an equal opportunity employer which does not discriminate against age, gender, ethnicity, sexual orientation, religion, or disability._
- Strive Living Society is grateful to operate on the traditional and unceded

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