Project Coordinator
4 weeks ago
We are a global engagement and marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth.
Firm believers in the power of building community since 1987, we are helping brands, associations and not-for-profit organisations solve their key people challenges through our core expertise: Live & virtual events, Strategic & digital communications and Consulting & community solutions.
We are an independently owned agency, headquartered in Geneva, Switzerland, with a global presence of 60 offices in 31 countries.
**JOB OBJECTIVE**
A key supporting member of our Operations team, the Account Coordinator is responsible for assisting Account Managers and the Operations department in delivering world-class conferences and events in the Corporate Division
**MAIN RESPONSIBILITIES**
**Project Management (45%)**
- Effectively manages and assists on project/events (design, plan, organise, deliver and measure) by effectively creating and executing against project timelines based on priorities, resource availability, and other project requirements (i.e., budget)._
- 360° peripheral vision of all on-going matters within a project
- Effectively assist with execution of all project details from start of project
- Client communication - produce meeting agendas followed by contact reports
- Determine timelines and critical dates
- Manage a dedicated part of a project, or a basic project
- Communicate with vendors when applicable
- Prioritize tasks and projects
- Source project-related 3rd-party vendors appropriately and effectively, primarily from the Global and Local Preferred Partner Lists
- Registration management for projects including creation and revisions of registration copy decks, build of registration site (using 3rd party vendors) attendee management, reporting, etc.
- App management for projects including creation and revisions of copy decks, build of app, launch and maintenance, etc.
- Assist Air Manager in monitoring flight itineraries
- Hotel management - manage rooming lists, billing requirements, etc.
- Create travel itineraries for attendees
- Manage/assist with the creation of print & digital collateral
- Research/assist with décor, entertainment and gifting proposals
- Propose menu recommendations for projects
- On-site support when applicable (may include travel)
- Assist with the creation of Function Sheets & Tie-Down meeting requirements
**Leadership & Relationship Management (5%)**
- Systematic identification, analysis and planning of actions to lead, communicate with and influence internal & external stakeholders. Stakeholders include those who have an influence /interest in /impacted by or have role within the project (e.g. internal team, departments, MCI global, clients and suppliers)._
Internal:
- Build, maintain & entertain privileged relationships with relevant internal & external stakeholders (project assistants, colleagues, vendors)
- Communicate expectations, roles and responsibilities to assistants and interns
- Delegate tasks and responsibilities
- Provide regular feedback on job performance of internal team (assistants/interns)
- Maintaining up-to-date documentation and user manuals, while working with colleagues on developing new templates
External:
- Acknowledge and monitor stakeholder concerns and capabilities
- Communicate effectively with stakeholders
- Make recommendations to improve service
- Take a client perspective, recognize and meet their needs (Service Orientation)
**Financial Management (20%)**
- Establish record keeping system e.g. receipts
- Monitor cash flow procedures
- Process approved invoices
- Entering costs into financial database
**Administration and IT (30%)**
- Completes procedures, documents, forms, reports that are essential to the day-to-day operations of project/events. Masters the systematic use of MCI & other available templates, tools & IT systems._
- Capable to identify and gather all information needed to successfully manage projects according to scope defined
- Keep records accurate and current
- Monitor use and effectiveness of information systems
- Effectively use all job-related tools and systems, computer hardware/software
**DESCRIPTION OF THE RELATIONSHIPS**
- Reports to Senior Manager, Operations
- Internally collaborates primarily with Account Managers & Registration Coordinators
- Maintains professional relationships with clients, vendors and temporary staff
**JOB REQUIREMENTS**
- Minimum of one year relevant industry experience, event coordination preferred
- Degree or Diploma in Hospitality/Event Management or related field
- Excellent verbal and written professional communication skills
- Great customer service orientation and a positive attitude
- Enjoys working in a fast-paced team environment, able to meet deadlines and multitask
- Well-developed time management & problem-solving skills: highly organized, efficient, and detail-oriented
- Responsible and able to work both
-
Project Control Officer and Scheduler
1 month ago
Montréal, Canada Project Management Centre Full timePMC Project Control Officers and Schedulers report to a PMC Account Manager, and work directly with the client’s PMO and/or Project and Program Managers to facilitate the delivery of successful project outcomes. This position supports project managers in the completion and maintenance of their project management deliverables, specifically as it pertains to...
-
Project Coordinator
1 month ago
Montréal, Canada National Judicial Institute Full timePROJECT COORDINATOR (IN-PERSON EDUCATION) The National Judicial Institute (NJI) is an independent, bilingual, not‐for‐profit organization, based in Ottawa and Montreal, with a mandate to coordinate and deliver educational programming to members of the judiciary across Canada. Internally, a team of lawyers assists judicial education planning committees...
-
Project Coordinator
1 month ago
Montréal, Canada International Visual Corporation Full timeWe are a team made up of creative individuals who have a passion for Retail. Located in the East of Montreal, IVC (International Visual Corporation) is a leading innovator and manufacturer of display solutions and commercial furniture for some of North America's largest retailers and brands._ - Our vision: Creating outstanding retail customer...
-
Project Coordinator
6 hours ago
Montréal, Canada JPMA Global Inc. Full timeOur Project Coordinators get the opportunity to work Retail Furniture Manufacturing & Install industry and are challenged to develop their skills on a diverse range of projects that vary in scope and complexity. **Responsibilities**: - Work alongside experienced project managers to learn the keys to client relationship building and successful project...
-
Project Coordinator
2 weeks ago
Montréal, Canada Canadian Red Cross Full time**Employee Working Location**: Office/In-person (Montreal, QC) **Employment Status**: Temporary Full-time (9 months) **Salary band**: $ 30.11/hour The Canadian Red Cross (CRC) - one of the most inspirational not-for-profit organizations on this planet and an awardee on the Forbes list of Canada’s Best Employers 2024 - is seeking a Project Coordinator to...
-
Project Coordinator
1 month ago
Montréal, Canada CTConsultants Full time**CTC007503 - Project Coordinator**: **Secteur industriel: Telecommunications**: **Type d'emploi: Contract**: **Durée: Four months**: **Mode de travail: Remote**: **Description**: Remote work. No required office days Bilingual not required Top 3 skills sets and qualifications - Stellar organizational skills time management people skills Virtual...
-
Project Coordinator
1 week ago
Montréal, Canada Dormakaba Group Full timeMontreal, CA, QC H4P 2G7 Feb 27, 2023 **POSITION OVERVIEW** dormakaba is seeking a Project Coordinator to join our team. Under the responsibility of the Manager - Project Services, the incumbent is responsible for ensuring the coordination of all projects by optimal planning and organization. **PRIMARY DUTIES** - Maintain ownership of projects from start to...
-
Project Coordinator
1 month ago
Montréal, Canada Streetscan Canada ULC Full time**StreetScan Overview+** StreetScan is a premier data provider and analytics company serving smart cities’ transportation infrastructure needs. We bring together computer vision, machine learning, data science, and sensing expertise to provide diagnostics for the world's transportation infrastructure. **Position description** As Project Coordinator, you...
-
Project Coordinator
1 week ago
Montréal, Canada PCL Construction Full time**The future you want is within reach.** At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. We're also looking at what's next for you and how we can...
-
Project Coordinator
7 days ago
Montréal, Canada Genetec Full time**The team**: The Access Control group is responsible for the development, commercialization, and delivery of an access control solution part of a unified offering that heightens security during day-to-day operations, making sure people and assets are protected during critical situations. Moving in the direction of a unified hybrid offering, we own a...
-
Translation Project Coordinator
4 weeks ago
Montréal, Canada Alexa Translations Full time**About Alexa Translations**: Alexa Translations helps many of the world's largest and most prestigious professional services firms, financial institutions, asset managers and consumer brands with translation solutions that elevate the way they do business. Your time and resources are precious. Our high-calibre performance and commitment to superior client...
-
Project Coordinator
2 weeks ago
Montréal, Canada Gentilhomme Studio Full timeEnglish description to followDESCRIPTION DE L’ENTREPRISEGentilhomme est un studio de divertissement multimédia qui crée des expériences immersives. Des installations permanentes dans les aéroports aux activations de marque et aux spectacles, notre équipe multidisciplinaire soudée travaille ensemble pour repousser les limites de la créativité. Basé...
-
Technology Projects Coordinator
1 month ago
Montréal, Canada 0rijin Village Full timeOrijin Village is seeking a passionate and committed Technology Projects Coordinator for a new full-time, evolving position. We are looking for an individual with integrity, initiative, and a strong sense of teamwork. We offer a stimulating environment where your contributions are valued. **Job Summary**: Under the supervision of the Director of...
-
Project Coordinator
2 months ago
Montréal, Canada GAV MGMT Full timeWe are seeking a Project Coordinator with the ability to work in a fast-paced environment. Exceptional organizational and communication skills are required to be successful in this position. As Project Coordinator you will coordinate between clients and technicians by producing daily/weekly schedules as well as providing necessary documents/information...
-
Bilingual Project Coordinator
1 month ago
Montréal, Canada ComTech Energy Full timeWe’re building a better future, for everyone._ ComTech Energy is a leading-edge provider of proprietary mobile fuelling solutions for CNG, RNG, and hydrogen. With the demand for low-carbon fuels on the rise, ComTech brings a unique value proposition, innovative solutions, and exceptional customer focus. Finning International, and its subsidiary 4Refuel,...
-
Uibe Project Coordinator
1 month ago
Montréal, Canada Côte-des-Neiges Black Community Association Inc. Full time*** Reporting to the UIBE Project Manager and CDNBCA Executive Director, the Ujamaa Initiative for Black Entrepreneurship (UIBE) Program Coordinator has accountability for the management and delivery of projects/programs. The UIBE Project Coordinator will also act as a coach and guide to project managers within the programs he/she is managing. The UIBE...
-
Project Coordinator
4 weeks ago
Montréal, Canada ClinicalMind Full timeNouvelle opportunité ! ClinicalMind est une société de communications médicales à service complet avec une vaste expérience dans les domaines thérapeutiques spécialisés. Nous offrons des initiatives uniques et de pointe en direct et numériques conçues pour intégrer, soutenir et améliorer les objectifs de nos clients et stimuler un engagement...
-
Project Coordinator, Project Aîné-es
4 weeks ago
Montréal, Canada The Yellow Door Full timeThe Project Coordinator will be responsible for managing all aspects of the Project Aîné-es Déconfiné-es, a joint initiative of the Yellow Door, Groupe Harmonie and the Peter-McGill Community Council, aimed at decreasing isolation of seniors living in downtown Montreal. The Project Coordinator will be responsible for: **Coordination of Cultural Roulant...
-
Bilingual Project Coordinator
1 month ago
Montréal, Canada ComTech Energy Full timeWe’re building a better future, for everyone._ ComTech Energy is a leading-edge provider of proprietary mobile fuelling solutions for CNG, RNG, and hydrogen. With the demand for low-carbon fuels on the rise, ComTech brings a unique value proposition, innovative solutions, and exceptional customer focus. Finning International, and its subsidiary 4Refuel,...
-
Bilingual Project Coordinator
3 weeks ago
Montréal, Canada ComTech Energy Full timeWe’re building a better future, for everyone._ ComTech Energy is a leading-edge provider of proprietary mobile fuelling solutions for CNG, RNG, and hydrogen. With the demand for low-carbon fuels on the rise, ComTech brings a unique value proposition, innovative solutions, and exceptional customer focus. Finning International, and its subsidiary 4Refuel,...