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Administrative Assistant

5 months ago

Montréal, Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.
- This position reports to the Ingram School of Nursing’s (ISoN) Administrative Officer, however, directly supports the School’s Associate Director of Education. The incumbent will be responsible for the following tasks:

- Perform and organize activities to support the daily operations of the unit by ensuring that administrative services are carried out in accordance with established goals and objectives.
- Implement administrative procedures or systems that are moderately complex in support of the faculty, department or unit’s operations and ensure activities meet or exceed established quality requirements.
- Plan meetings, conferences and luncheons. Record and distribute minutes.
- Compile statistics and data for inclusion in reports. Update documents and reports, either in print or on the website.
- Provide support for student affairs and academic administrative activities.
- Establish and foster effective working relationships by identifying needs and providing support in the delivery of services.
- Assess and resolve administrative problems. When appropriate, inform supervisor and formulate recommendations.
- Attend meetings.
- The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks, which may be performed by an employee whose position has been matched to this generic job description

Other Qualifying Skills and/or Abilities
- Demonstrated experience in managing an office.
- Demonstrated ability to prioritize, multi‐task and meet strict deadlines.
- Customer focused with a proven ability to communicate clearly and effectively with a varied clientele in a client‐centered environment, maintaining a professional tone and manner in both verbal and written communication.
- Proven ability to draft correspondence and other texts as well as proofread and edit documents using appropriate spelling, grammar and punctuation.
- Demonstrated ability to provide support for various administrative activities, including producing reports. Meticulous in documenting follow‐up actions regarding ongoing files. Experience overseeing and managing projects.
- Demonstrated superior English and French written and oral communications skills.
- At ease in a PC environment using MS Word, Excel, PowerPoint, Adobe Acrobat, Outlook, Banner (SIS) and Minerva.
- Minimum Education and Experience:

- DEC III 3 Years Related Experience /

Hourly Salary:



(MUNACA Level H) $32.09 - $39.78
- Hours per Week:

- 33.75 (Full time)
Supervisor:

Manager Administration
Position End Date (If applicable):

Deadline to Apply:

- 2023-05-06
- ._