Branch Administrator

1 week ago

Ottawa, Canada Bloomstar Bouquet Full time

**Summary/Objective**

The Branch Administrator is responsible for providing effective and efficient administrative support to the Branch Manager and employees in managing office tasks smoothly.

This role requires to be a detail-oriented team player who demonstrates enthusiasm and confidence in the delivery of daily duties with core focus on managing workforce.

**Duties and Responsibilities**
- Assists with recruiting of temporary employees from staffing agencies as needed for operational requirements.
- Perform all tasks related to new hire onboarding by ensuring completion of new-hire paperwork, enrollment into HRIS and Time and Attendance system.
- Create schedules and adjust payroll hours for warehouse staff.
- Reconcile the irregularities in hours of the employees.
- Create and maintain all employee files and provide the relevant documentation to payroll for further processing.
- File shrink, disposal and claim reports on a weekly basis or as required.
- Perform a variety of administrative and clerical office support activities for multiple staff ensuring timely adherence and deadlines.
- Monitor and manage office equipment, supplies, tea, cutlery, refills coffee machine, etc. to ensure the office is properly equipped.
- Plan events such as Christmas party, seasonal outings, birthdays etc.
- Updates noticeboards with announcements, internal job postings and other informative content as and when needed.
- Follow-up with warehouse Managers regarding employee related issues.
- Coordinate with Finance department to approve staffing agency invoices.
- Format and edit correspondence, presentations, proposals, reports and spreadsheets as required.
- Assists in the preparation of regularly scheduled reports such as Employee Hours, Daily production Quantity, and Inventory reports on a daily and monthly basis.
- Maintain all employee files in electronic and paper filing systems.
- Support the development of health and safety programs in compliance of the Occupational Health & Safety Act and its regulations and company’s Health & Safety Policy.
- Provide support to employees on HR related issues.
- Perform other duties as assigned.
- Create Work orders using Net-suit, as per production plan.
- Work with the Finance department to track and create invoices.

**Qualifications**
- Undergraduate degree or post-secondary diploma in business administration or Human Resource Management with minimum 1 years’ work experience in related fields or an equivalent combination of education, training and experience is preferred.
- Proficiency in Microsoft Office Excel, Access, Outlook, Word, Excel required.
- Experience in calendar management and organizing meetings using technology is preferred.
- Demonstrates excellent communication skills and high customer service focus.
- Very strong problem-solving and critical-thinking skills, able to identify issues, propose viable solutions, and implement appropriate changes.
- High attention to detail with multi-tasking ability and time management skills.
- Results-oriented and organized, focused on producing high quality work within tight timelines.
- High energy team player, with a positive can-do attitude, flexible and adaptable to change.

**Supervisory Responsibility**
- This position has no direct reports.

**Work Environment**

Office environment with regular desk duties with exposure to:

- sitting at length;
- computer usage requiring manual dexterity for typing and visual concentration on screens.

**Expected Hours of Work**
- This is a regular full-time position with 40 hours of work in a week.

**Job Types**: Full-time, Fixed term contract
Contract length: 3 months

**Salary**: $18.00-$19.00 per hour

**Benefits**:

- Vision care

Schedule:

- Monday to Friday
- Weekend availability

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Ottawa, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: One location

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