Project Controls Specialist

3 weeks ago

Montréal, Canada Arup Full time

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world. At Arup, you belong to an extraordinary collective - in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas. You will have the opportunity do socially useful work that has meaning - to Arup, to your career, to our members and to the clients and communities we serve.

We are currently seeking a Project Controls Specialist to join our team to work on various projects in the Montreal office working a range of projects including large design-build and P3 infrastructure projects.

The focus of this role is to provide strong commercial support to project managers, directors and business administrators in the areas of financial management, general commercial support, contract administration, sub consultant management and bid support.

**Responsibilities for this role include but are not limited to**:

- Assist the Commercial Manager and Project Manager in implementation of project specific cost control processes to ensure project profitability and other commercial goals are met.
- Assist in budget estimation and resource planning.
- Assist in preparation of a WBS, understand how schedule is integrated with WBS and budgets.
- Utilize financial system to monitor financial performance, project costs and other performance parameters.
- Track actuals against budgets, conduct variance analyses, carry out reporting of project financials and respond to queries from project teams on performance issues.
- Assist in monitoring and managing scope changes; maintaining change and risk registers, preparing fee proposals and contract change orders.
- Assist in preparation and issuing of monthly client invoices and monitoring accounts receivable.
- Assist in collection, collation and review of timesheets of project team members.
- Assist in preparation of various monthly client reports.
- Assist with commercial management of sub consultants including preparation of sub consultant agreements, tracking costs, and reviewing invoices and payments.

**Minimum Qualifications**:

- Bachelors Degree in a related field required.
- Minimum 3 years of relevant experience in engineering design or construction industry required.
- French language skills required.

**Other**:

- General knowledge of commercial management and experience in contractual matters preferred.
- Ability to work under pressure, prioritize effectively and manage deadlines; highly organized.
- Strong interpersonal and communication skills essential for team-based working.
- Proactive, willingness to take on additional responsibilities without having to be assigned.
- A team player but able to perform independently.
- Have an advanced knowledge of Excel, data manipulation and spreadsheet design to communicate results.
- Experience in PowerPoint and PowerBI for report preparation desirable.
- Experience in project scheduling software beneficial.
- Design-Build and experience working with or for major Contractors preferred.

**Benefits that Work**:

- At Arup, we have a comprehensive and valuable benefits program that works for our employees and their families. These are 100% paid for by Arup expect for optional life insurance. These benefits provide health and welfare security for you as well as paid time off for rest and renewal. Our Global Profit Share Plan (paid bi-annually) provides an opportunity for you to share in the success of the Firm. As a valued employee of Arup, you can also choose to participate in our GRRSP 5% company match to help you save for your future.

**Flexible Working** - We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available.

Arup is committed to improving accessibility for individuals with disabilities and to ensuring that all of our employees have the support and the tools they need to succeed. We have developed policies relating to human rights, accessibility and accommodation, and provide all our employees with training on these matters either during orientation and/or on an ongoing basis.

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