Project Administrator

1 week ago

Halifax, Canada ARAISA Full time

**Position Title**: Project Administrator

**Location**: Halifax, NS

**Type**: Full-time (35 hours/week)

**Report to**: Manager, Financial Operations

**Salary**:$47,000 /annually, plus a comprehensive benefits package

**Start date**: As soon as possible, until December 31st, 2024 (with a possibility to continue)

**Working conditions**:ARAISA staff work in a hybrid environment which includes a minimum of 2 days per week in the ARAISA office, with additional regular all-staff in-person meetings under our HR Policy Manual that can be updated periodically.

Travel within the Atlantic Region may be occasionally required.

**THE OPPORTUNITY**

The Atlantic Region Association of Immigrant Serving Agencies (ARAISA) is looking for a Project Administrator to join its growing team.

The Project Administrator will report to the Manager, Financial Operations, and will support the Project Lead for the Migrant Worker Support Program (MWSP) in all project activities with a particular focus on project reporting and financial requirements, data collection, and event planning.

The Migrant Workers Support Program focuses on ensuring that Temporary Foreign Workers (or migrant workers) know their rights and the services available to them while working in the Maritimes. The project also includes activities to better integrate migrant workers into the communities where they live and work in New Brunswick, Nova Scotia, and Prince Edward Island. This project aims to increase information sharing among partner organizations and support coordinated approaches to better serve migrant workers in the Maritime provinces. Direct services to migrant workers are provided by community-based organizations through funded sub-agreements.

**ABOUT THE ORGANIZATION**

ARAISA is a non-profit umbrella association which serves as a collective voice and forum for its members who are committed to the settlement and integration of immigrants and refugees in the Atlantic Region. ARAISA works to increase the effectiveness of its members through its initiatives to support the sector and its contributions to regional and national forums. ARAISA provides professional development and networking opportunities, facilitates information and resource exchange, hosts sector-specific working groups, convenes meetings with key stakeholders, and represents its members through national bodies, with the goal of having a positive impact on settlement and integration policies and practices.

**WHY ARAISA**
- **Collaborative Culture**: ARAISA is not just an organization; it's a community of passionate individuals committed to transforming lives. Join a collaborative and supportive work environment where your ideas are valued, and teamwork thrives.
- **Inclusive Work Environment**: ARAISA is committed to diversity and inclusion. Your unique background and perspectives are not only welcome but celebrated. Join a workplace that recognizes and values the richness of diverse experiences.
- **Professional Development**: ARAISA believes in nurturing talent. As a team member, you'll have access to professional development opportunities, ensuring your skills stay sharp and you continue to grow in your career.
- **Impactful Initiatives**: ARAISA is at the forefront of initiatives that make a real difference in the immigrant settlement sector. Be part of projects that contribute to positive changes.
- **Comprehensive Benefits**: Enjoy a competitive benefits package and health plan that prioritizes your well-being.
- **Financial Security**: Benefit from RRSP contributions after one year, ensuring a secure financial future.
- **Time for You**: Take advantage of 3 weeks of vacation, plus an additional 16 days of paid holidays/time off per year.
- **Work-Life Balance**: ARAISA values your well-being with sick days (up to 12 per year) and personal days (up to 3 per year).
- **Flexibility and Support**: Experience a flexible and supportive work environment that fosters a healthy work-life balance.

**MAJOR RESPONSIBILITIES**

**Financial Tasks**:

- Collect and review financial reports submitted by sub-agreement holders, reconcile the financial reports with the General Ledger and advance requests, and prepare internal requisition forms.
- Support the Finance Manager in completing and submitting financial reports to the funder in a timely manner.
- Assist in filing supporting documents and conducting audits if needed.
- Assist in processing expense claims as needed.

**Project tasks**:

- Assist in the development of documents related to the project such as management and tracking tools for sub-agreement holders.
- Assist in the organization of the virtual knowledge-sharing event at the end of the project
- Assist in the planning of site visits to partners.
- Conduct site visits to partners along with the Project Lead to oversee progress and provide support to partners.
- Collect narrative reports submitted by the sub-agreement holders and provide feedback to the Finance Manager & Proj

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