Data Entry Clerk

4 days ago

Toronto, Canada Green and Spiegel LLP Full time

The team at **Green and Spiegel LLP **take a great deal of pride in helping Canadian businesses succeed by addressing their human resource needs and in helping families relocate to Canada. Providing efficient service with the utmost integrity, the firm reflects the diversity of the clients they serve, and can provide services in approximately 30 languages.

We are seeking a Data Entry Clerk to handle and administer client file closure requests, monitor the IRCC portal, and provide general administrative duties. This role works closely with the Office Services team and reports to the Office Services Coordinator. This individual must have strong attention to detail and organizational abilities in order to be successful in this role.

**Responsibilities**:
Portal Maintenance
- Monitoring and directing updates and notifications through the IRCC portal
- Ensure and verify the data before it is entered & processed into Digital Library i.e. MatterSphere
- Validate data into the service database with efficiency & accuracy

File Management
- Handle and administer all client file closures, includes accurately scanning documents and consolidation of file documents
- Handle and administer with the preparation of inactive files for shipping to records centre according to the Firm’s retention
- Schedule and recall of files from the records centre
- All data entry of all work orders to be entered in a quick, accurate and efficient manner with excellent attention to detail.
- Preparing and sending files to be uploaded into Digital Library i.e. MatterSphere

General Clerical Duties
- Assists with various other general administrative duties and other clerical duties that may be assigned

**Skills and Qualifications**:

- Minimum of one year experience in a similar role
- Must be proficient in English. Proficiency in other languages an asset
- Excellent interpersonal and communication skills
- Strong attention to detail and organizational abilities
- Ability to work in a high-volume environment
- Proficiency in MS Office and Outlook

**What the Firm Has to Offer You**:
***
Green and Spiegel embodies the “work hard, play hard” mentality. It’s no secret that people in high spirits tend to produce great work. We understand the challenges that come with a fast-paced work environment - we highly value work/life balance at Green and Spiegel and encourage our employees to do the same. Our firm offers many perks including:

- Collaborative and collegial culture
- Competitive salary, comprehensive benefits package, and RRSP matching program
- Wellness and social perks including peer-to-peer and firm-wide recognition programs, monthly birthday celebrations, wellness sessions, staff appreciation week, etc.
- Diverse work with lots of autonomy
- Mentorship and room for advancement and learning
- Exposure to Canada’s largest and oldest immigration law firm

To apply, please submit your cover letter and resume to this posting. Please do not contact the firm directly. No agencies please.

Green and Spiegel LLP is committed to building a diverse workforce representative of the communities we serve. We are proud to be in compliance with the Accessibility for Ontarians with Disabilities Act (AODA), 2005 and the Integrated Accessibility Standards Regulation. Accommodation will be provided in all parts of the recruitment and assessment process (if applicable) as required under Green and Spiegel LLP's accessibility policies and procedures. Applicants must make their accommodation needs known upon requests for interviews.

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