Accounting Clerk

4 weeks ago

Ottawa, Canada Centretown Citizens Ottawa Corporation Full time

**About You**:Are you an energetic team player with experience in general administrative support to the finance department. Are you able to work in a fast
- paced environment to meat important deadlines?

**We’re looking for an Accounting Clerk who is passionate about numbers. There will be a focus on Accounts Payables and Cash Receipt services and general support to Finance and**

**About the job**:You will be responsible for recording approved expenditures and processing payments in an effective and efficient manner to ensure that vendors are paid within established time limits, and for preparing daily deposits. You should be open to working with people from diverse backgrounds to provide friendly, respectful, and efficient service. Proficiency using technology including Microsoft Office
Suite, Yardi Voyager and ability to communicate in English clearly is a must.

**About us**: CCOC is a community-based, tenant
- and member-directed, non-profit housing organization whose mission is to create, maintain and promote housing for low
- and moderate-income people. We value diversity, collaboration, inclusive and open decision-making, innovation, creativity and sustainability.

**Compensation**: Starting wage between $42,219 and $47,214, based on experience and qualifications.
Maximum compensation for this position is $52,209 per year. Compensation based on a 35-hour work week.

**Benefits**:OMERS defined benefits pension plan; Employee and Family Assistance Plan (EFAP); and generous time-off from day one. Group Insurance and Supplementary Medical Plan (dental/eyewear) after six (6) months of employment.

**Accounting Clerk**

**Reports To: Director, Finance**

**Department: Finance**

**Summary**

The Staff Accountant provides core Accounts Payables and Cash Receipt services and general support to Finance and Administrative functions. S/he is responsible for recording approved expenditures and processing payments in an effective and efficient manner to ensure that vendors are paid within established time limits, and for preparing and daily deposits.

**Responsibilities (this is not an exhaustive list)**

1. Provides administrative support to the organization by:

- Reconciling and recording daily deposits, and preparing daily bank deposit slips;
- Posting of deposit batches to the property management system **;**:

- Responding to tenant requests for, and preparing, Rent Receipts on a timely basis.

2. Performs core processing of Accounts Payable and administers related systems by:

- Collecting vendor invoices on a recurring and timely basis;
- Ensuring that each invoice has been approved by the appropriate authority;
- Verifying that invoices are properly coded and supported by approved purchase order and/or relevant documentation;
- Checking supplier invoices for mistakes or irregularities;
- Preparing batches of invoices for data entry and posting transactions in the accounting/property management system;
Page 1 Approved December 2019
- Managing the standard bi-weekly cheque run schedule, as well as interim payments as required, to ensure that payments are made in a timely manner including submitting printed cheques for approval by signing officers, preparing cheques and remittance stubs (if required) for mail-out and/or distribution, maintaining filing system of all processed vendor invoices;
- Verifying utility bills on vacant units; initiating corrections utility suppliers as needed;
- Recording and reconciling all pre-authorized (EFT) utility billings (hydro, gas, water) on a timely basis, and recording all pertinent consumption data in property management system;
- Responding to vendor inquiries and initiating follow-up on unrecorded expenses with appropriate colleagues;
- Reviewing monthly supplier statements, gathering copies of unpaid items for investigations of billing discrepancies as required;
- Verifying staff travel expense reports and preparing reimbursements in accordance with established guidelines;
3. Provides General support to the Department by:

- Maintaining department’s filing systems and periodically organizing files for transfer to the archives;
- Cross-training and filling in for other positions as necessary.

4. Performs such other duties, as may be assigned by the Executive Director or

Director, Finance.

**Education and Experience**
- 1 year of post-secondary education
- 1 year of related work experience
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
- Intermediate ability to use Microsoft Office Suite
- Advanced verbal communication in English, intermediate written communication in English.
- Ability to communicate in French is considered an asset
- Knowledge of Yardi Voyager is considered an asset

**Supervision and Decision-Making**
- Tasks are guided by well-defined procedures and instructions are always provided
- Provides occasional functional guidance to other employees and has

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