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Summer Student, Administration

3 months ago

Vancouver, Canada Amacon Full time

**Position Summary**

Amacon is looking for an energetic team player with a strong work ethic and who is proactive to take on the role of Administrative Summer Student for a 4 month contract starting in May 2024. This position can handle any administrative task and demonstrates a strong ability to be organized, discrete, and enables efficiency and productivity. We are looking for university students in their third or fourth year of school who want hands-on experience in an office setting.

**Position Responsibilities**
- Reception coverage
- Greeting visitors and announcing their arrival to the correct parties
- Set up, clean and restock boardroom(s) prior to and after meetings
- Ensure that the office looks professional, neat & presentable at all times including reception, lobby & hallway
- Receive and sort and distribute all incoming mail
- Process outgoing mail on a daily basis and place it into a post box at the end of the day
- Archive paper files onto the excel database and move down to storage
- Support and assist with company events and office functions
- Clear out the ‘M’ Drive of old files that are no longer applicable
- Assist other departments as needed
- Other duties as required

**Experience & Qualifications**
- Education: Currently in their third or fourth year of university
- Detail oriented
- Comfortable with repetitive tasks
- Comfortable working with Microsoft suite of products: specifically Word, Excel, navigating Teams.
- Ability to work in a fast-paced work environment
- Must be punctual and reliable
- Able to work independently

**Work Schedule