Financial Assistant
1 month ago
**Date Posted**:03/20/2023
**Req ID**: 30370
**Faculty/Division**: Faculty of Applied Science & Engineering
**Department**: Dept of Civil and Mineral Engineering
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00035782
**Description**:
**About us**:
**Your opportunity**:
The Financial Assistant is an integral member of the Business Office team who work together to achieve excellent financial services in the Department of Civil & Mineral Engineering. The functional nature of the responsibilities within the Business Office will provide the Financial Assistant with exposure to many aspects of financial services and require the Financial Assistant to provide day-to-day support to faculty members, students and staff. This role encompasses standard Financial Assistant roles at the University including accounts payable/receivable, procurement, monthly processes such as reconciliations, expense reimbursements, journal entries, pCards, reporting, monitoring, and reconciling financial activity for operating accounts and research accounts.This role will provide support to faculty members and students with research grant management. General office duties as required, such as ordering supplies, are also part of this role.
**Your responsibilities will include**:
- Checking that proper approvals are obtained prior to processing transactions
- Monitoring department budget to ensure expenditures remain within budgeted allocations
- Preparing and/or processing journal entries
- Generating standard financial reports
- Processing expense reimbursements
- Keeping well-informed on key University and sponsor policies and trends
- Identifying and resolving individual financial discrepancies
**Essential Qualifications**:
- Advanced College Diploma (3 years) or acceptable combination of equivalent experience
- Minimum three years of recent and related financial administration experience, preferably in a post-secondary or comparable environment
- Experience reporting, monitoring, and reconciling financial activity and payroll distribution, including preparing financial statements
- Experience verifying and processing expense reimbursements, accounts payable, and accounts receivable
- Proven experience successfully communicating complex financial data, policies, and procedures to stakeholders with varying levels of financial knowledge
- Advanced skills working in Financial Information System (FIS), Human Resources Information System (HRIS) or similar SAP administrative systems.
- Demonstrated initiative and attention to detail
- Strong organizational and time management skills to meet conflicting deadlines
- Ability to work effectively in a team environment and deal effectively and professionally with faculty, students, alumni, staff
- Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working
environment
**Assets (Nonessential)**:
- Experience using Research Information System (RIS)
**To be successful in this role you will be**:
- Meticulous
- Multi-tasker
- Organized
- Problem solver
- Self-directed
**Closing Date**: 03/29/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Finance/Budget/Planning/Audit
**Lived Experience Statement
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