Property Administrator

3 weeks ago

Edmonton, Canada Epic Investment Services Full time

The Property Administrator is responsible for the day-to-day accounts receivable, accounts payable accounting
system inputs, timely tenant rental collection, tenant insurance documentation, tenant account reconciliations, bank
deposits, general inquiries involving lease administration issues and related administrative functions. Assist
Property Manager in budget preparation and monthly and quarterly reporting processes.

Your Responsibilities:
General Property Administration:

- Input into YARDI new accounting/lease administration data in a timely manner for new tenants & renewals,

prepare lease abstracts and complete any adjustments as required
- Review and print YARDI related monthly and quarterly reports (rent rolls, accounts receivable, rent-up,

accounting reports) and provide the Property Manager with any changes to the rent roll or other reports as
requested
- Collection of monthly tenant sales, calculation of percentage rent and required billings and reporting and

input in YARDI
- Maintenance of all YARDI Job Costing including, creating jobs, reconciliation, processing hold-backs and

management fees
- Preparation and tracking of purchase orders in YARDI
- Primary point of contact for any billing and/or collection issues
- Prepare cheque requisitions for tenant allowances, lease commissions, and miscellaneous tenant claims etc.
- Maintain a log of project costs and prepare expenses for Property Manager approval
- Respond to general day-to-day inquiries and concerns from tenants
- Organize and maintain complete tenant and building-related files
- Prepare relevant letters and documentation for tenants throughout the year, including but not limited to year
- end Tenant recoveries

Accounts Payable/Receivable:

- Process invoices in YARDI for necessary review and approval on a timely basis
- Review and allocate accurate codes to all invoice
- Review rent rolls for accuracy
- Process bank deposits and reconciliation; take deposits to bank as required
- Accounting system entries and procedures (tenant chargebacks, adjustments etc.)
- Contact tenants to ensure timely collection of receivables
- Enroll tenants in PAD and EFT programs
- Prepare monthly A/R report for internal and external reporting
- Reconcile accounts and advise tenants of any outstanding amounts on a timely basis
- Administer tenant chargebacks
- Liaise with the Property Manager on delinquent accounts
- Respond to tenant inquiries about pre-bill or year-end calculations

Reporting:

- Assist in the preparation of annual budgets and reporting books (monthly and quarterly as required)

including YARDI input.
- Assist in the preparation of annual operating cost pre-bill calculation and year-end reconciliations
- Prepare and update monthly and year-end accruals
- General Office Duties:

- General office administration duties as assigned.
- Requirements:

- 3-5 years’ experience in office and/or property administration ideally in Property Management
- Experience in commercial real estate, lease review, information, and billing set, inputting information into

Yardi and other IT systems.
- Must have a positive “can do” and “willing to pitch in” attitude
- Must be self-motivated, and can work both independently and as part of a team
- Outstanding written/verbal communication and interpersonal abilities.
- Organized with the ability to prioritize and multi-task.
- Reliable with patience and professionalism.
- Ability to work with diverse and multi-disciplinary teams.
- Detail-oriented and efficient
- Explore, articulate & implement process driven efficiencies
- Willing to exceed expectations to produce quality work.

About Epic Investment Services

Epic is a fully integrated real estate management platform providing asset, investment, and property management
services to institutional, wealth managers and high-net worth investors. Headquartered in Toronto, Canada, Epic has
over $13 billion in assets under management across Canada and the U.S. comprised of 22 million square feet of
office, retail, industrial, and multi-family residential properties.

How to Apply:
Epic Investment Services is committed to diversity, equity, inclusion, and is an equal-opportunity employer. All
qualified applicants will receive consideration for employment without regard to ethnicity, age, religion, race, gender
identity, physical ability, sexual orientation, or any other elements protected by law. Epic Investment Services is
committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in
employment. For all internal and external applicants who require accommodation in the recruitment and selection

We sincerely appreciate the interest of all applicants, however, only those selected for an interview will be contacted.
**No telephone calls or Agencies please**.

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