Executive Assistant to CEO

**Katzie Development Corporation (KDC)**

**Title: Executive Assistant to the CEO**

***:Katzie Development Corporation requires an Executive Assistant who will be responsible for a wide variety of administrative duties in support of the CEO and Board of Directors. Duties include but are not limited to reception, arranging travel plans, meeting minute taking and distribution, scheduling appointments and drafting both internal and external correspondence. The Executive Assistant is also required to maintain confidentiality and professionally interact with employees, management, and the public. Other duties shall be assigned as necessary.

**SPECIFIC RESPONSIBILITIES**:

- Provide direct administrative and office management support to the CEO as directed.
- Maintain work schedules and calendars of executive management, particularly the CEO.
- Prepare travel schedules, book travel arrangements, and make reservations for senior management and executive staff.
- Schedule and prepare materials for meetings involving the CEO, including booking or venues, developing summary documents, printing materials, etc.
- Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events.
- Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
- Prepare draft reports, background documentation, summaries, and research.
- Coordinate office activities.
- Troubleshoot and/or escalate office administration issues.
- Review, evaluate, and distribute priority correspondence for executive team.
- Facilitate communication from department managers, business unit leaders, and project managers.
- Prepare and review presentations.
- Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons.
- Other duties shall be assigned as required.

**POSITION QUALIFICATIONS**:

- Post-Secondary Diploma in Business or Office Administration, or relevant discipline.
- Secondary School Diploma.
- 3-5 years' experience in an administrative role preferred.
- Strong knowledge of office procedures and practices.
- Keen attention to details.
- Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
- Resourceful and flexible.
- Proven organizational and time management skills.

**KNOWLEDGE AND SKILLS**:

- Must have an extremely organized approach to work.
- Maintaining accurate and organized records both in hard copy and electronic mediums.
- Strong communication skills - writing, speaking, and listening.
- Strong organizational skills with the ability to prioritize and complete multiple assignments, meeting deadlines and budgets, while ensuring high quality of work in a fast-paced environment.
- Self-managed individual who can work independently as well as part of a team.
- References: Three names and phone numbers of recent supervisors.
- Must possess and maintain a valid Class 5 BC Drivers’ License.

**We regret that we will only respond to those applicants chosen for an interview. We thank all applicants for their interest.**

**Job Types**: Full-time, Permanent

**Salary**: $48,000.00-$55,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2023-04-12