Payroll Coordinator

2 days ago

Toronto, Canada Indigenous Primary Health Care Council Full time

**Organization: Indigenous Primary Health Care Council (IPHCC)**

**Position Title: Director, Finance and Administration**

**Work Hours / Status: 35 Hour Work Week/ Full-time (Contract)**

**Position Reports To: Chief Executive Officer (CEO)**

**Location: 970 Lawrence Avenue West, Suite 500, Toronto ON**

**About Us**

The Indigenous Primary Health Care Council (IPHCC) is an indigenous-governed, culture-based and Indigenous-informed organization. Its key mandate is to support the advancement and evolution of Indigenous primary health care services provision and planning throughout Ontario. Membership includes Aboriginal Health Access Centres (AHAC), Aboriginal governed Community Health Centres (ACHC), other Indigenous governed providers and partnering Indigenous health researchers and scholars. We value health equity and inclusion and respect in our work and in the delivery of primary health care services.

**Overview**

The Payroll Coordinator will be responsible for the accurate and timely processing of payroll, performing various clerical and accounting tasks such as data management and keeping employee information that is relevant to payroll purposes up to date. The Payroll Clerk is a member of the accounting team and provides support to other roles within the department as required. Other duties will be assigned as necessary.

**Responsibilities**
- Process bi-weekly payroll for all salaried and hourly employees.
- Compile payroll data such as garnishments, vacation time, insurance and other deductions.
- Extract timesheets and review work hours for completeness and accuracy.
- Ensure that hours are categorized and allocated to correct cost centers.
- For hourly timesheets, contact supervisors for any missed times.
- Process data to the Payroll software.
- Administration of HOOPP Pension Plans.
- Create required internal management reports from the payroll system.
- Payments to CRA, WSIB, EHT, HOOPP, Benefits Plans.
- Adhere to all procedures and policies.
- Create payroll profiles for all new employees as advised by HR.
- Maintain employee profiles, ensuring that they are up to date.
- Ensure all wage changes are made accurately and in time for effected pay periods.
- Follow payroll procedures for terminated employees.
- Administer benefit payments.
- Stay current with payroll regulations, standards and work methods.
- Verify payslip count with employee count and ensure the timely distribution of the payslips.
- Reconcile payroll totals and ensure all deductions to health benefit plans are made as scheduled.
- Ensure accurate processing of sick pay, benefits and vacation payouts.
- Respond to employee and government agency inquiries in regards to payroll.
- Ensure the creation and timely distribution of T4s.
- Adhere to all policies and follow established procedures.
- Participate in required meetings providing input and recommendations.
- Perform other accounting duties as assigned.

**Requirements**:

- NPI Designation preferred.
- College Degree in relevant field preferred.
- Minimum 2-3 years working experience required.
- Work experience in accounting preferred.
- Demonstrated knowledge of payroll and payroll tax laws required.
- Clear written and verbal communications.
- Organize and write procedures in a logical/methodical manner.
- Good time management skills.
- Excellent attention to detail.
- Good data entry skills.
- Work well in a team environment.
- Able to maintain confidential information.
- Demonstrated knowledge of clerical accounting and bookkeeping procedures.
- Demonstrated knowledge of payroll processing procedures.
- Knowledge of standard office procedures and practices.
- Strong mathematical skills.
- Passing of criminal background check required.
- Effective communication skills with individuals at all levels of the organization.
- Able to deal with people sensitively, tactfully, diplomatically, and professionally at all times.
- Strong work ethic and positive team attitude.

**Working Conditions**
- Travel may be required.
- Manual dexterity required to use desktop computer and peripherals.
- Overtime as required.
- Lifting or moving up to 10lbs may be required.

**Compensation**

Salary is commensurate with qualifications, and experience and is set within the IPHCC’s established salary grid and policy guidelines.

IPHCC is an equal opportunity employer. **_Indigenous applicants that self-identify in their cover letter as First Nations, Inuit or Métis will be prioritized for this role_**.

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