Payroll Coordinator

2 weeks ago


Toronto, Canada Holland Bloorview Kids Rehabilitation Hospital Full time

Working under the Payroll Manager and alongside the Payroll Analyst, the Payroll Coordinator is responsible for carrying out all Payroll processing and related functions in the hospital including full-cycle, in-house Payroll processing on a biweekly basis for 1000+ employees, meeting biweekly, monthly, and annual reporting and remittance obligations, and communicating with employees on a daily basis

**Why join our team?**
- Hybrid and flexible work schedule
- Competitive benefits package including 3 weeks’ paid vacation, health and dental insurance, and paid sick leave
- Participation in the Healthcare of Ontario Pension Plan, one of Canada’s strongest defined benefit pension plans
- Access to employee discount programs including discounts at major retailers and major attractions
- On-site gym and access to staff led sports and activities including yoga, swimming, dragon boating, and more
- Education incentives of up to $1500 per year and employee referral bonus program incentive up to $600 per successful referral

**KEY RESPONSIBILITIES**
- Full-cycle, in-house Payroll processing including review and completion of pay adjustments, retroactive payments, special payments, and exceptions on a bi-weekly payroll cycle including manual cheque requests when necessary
- Biweekly and monthly remittances to third parties including Government remittance, ROEs, EHT, WSIB, health and dental benefits, group life and LTD benefits, union dues, pension plans, garnishments
- Monthly journal entries and reconciliations of payable accounts
- System entries, updates, and testing as needed
- Complete annual reporting processes including tax slips, EHT annual return, WSIB reconciliation, and other reconciliations
- Supervise and coach Payroll Analyst in their accountabilities
- Consult with internal policies and external resources including CRA, Service Canada, NPI, etc. in order to fulfill internal and legislative obligations
- Respond to inquiries from staff, auditors, external parties as appropriate
- Comprehensive knowledge of organizational policies, benefits, pension plans, employment standards and other legislated payroll rules and regulations
- Backup for Timekeeping training
- Special projects and ad hoc tasks as assigned

**QUALIFICATIONS**
- Payroll Compliance Professional (PCP) designation or Payroll Leadership Professional designation accredited by the National Payroll Institute (or working towards) would be considered an asset
- Successful completion of payroll or business administration courses, preferably at the post-secondary level
- Minimum 5 years payroll experience in roles with progressive accountability
- Experience with Meditech system a bonus
- Experience with defined benefit pension plan administration a bonus
- Accounting knowledge and experience a bonus
- Resourcefulness and ability to take initiative appropriately
- High attention to detail
- Strong understanding of process and downstream effects of various decisions
- Excellent time management and prioritization skills with competing priorities
- Demonstrated ability to work quickly, accurately, and thoroughly both independently and within a team environment
- Ability to recognize opportunities for process improvement
- Strong communication skills, both written and oral


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