Accounting Clerk/bookkeeper

3 weeks ago

Cambridge, Canada Whistle Bear Inc. Full time

Job Purpose

Reporting to the General Manager and Assistant Controller, the **Accounting Clerk Bookkeeper **supports the property and partners with other key team members. This role has full ownership of tasks for account tracking, accounts payable and payroll.

Key Accountabilities:
**Accounting**
- Active cash management, including the maintenance of weekly reports to track cash flow management.
- Ensure the successful completion of all daily balancing transactions.
- Complete and reconcile weekly bank deposits.
- Prepare and post journal entries.
- Create and complete monthly balance sheet account reconciliations.
- Calculation & review of employee bonuses and tip outs.
- Work with property leadership and senior management to track budgets and improve annual budget processes.

**Accounts Payable**
- Prepare, verify, and enter invoices.
- Contact necessary persons/departments to acquire missing paperwork and clarify any questionable invoice items, prices, etc.
- Gather necessary information and data regarding invoice payments
- Review invoices and requisitions for payment approval.
- Check vendor/supplier files for previous payments and assign voucher numbers.
- Maintain copies of vouchers, invoices, and communications for files.
- Prepare cheques for vendors/suppliers and employees when needed.
- Reconcile monthly credit card statements.
- Executive timely daily and monthly cheque runs.
- Assist Finance team with creating month-end reports.

**Payroll**
- Accurately enter payroll data into system and process biweekly payrolls for 100+ employees.
- Accurately calculate and remit source deductions, EHT, WSIB and monthly benefit invoices within deadlines.
- Year-end responsibilities include balancing and filing T4s, Annual EHT returns and WSIB reconciliations.
- Provide administration support, process management and policy adherence to operations.
- Administer benefit program by enrolling new members and terminating coverage as required.
- Maintain all confidential payroll and employee files by keeping data current and stored confidentially.
- Administer government subsidized and grant programs for employee initiatives as required.

**What we would like you to bring to the position**:

- Post secondary diploma or degree specializing in finance or accounting.
- Understanding of basic accounting principles through theory or hands on experience.
- 3+ years of accounts payable experience.
- 3+ years of full cycle in-house payroll processing and remittance experience.
- In-house payroll system experience, preferably Jonas or ACCPAC.
- Strong understanding of basic labour laws, payroll compliance and CRA reporting requirements.
- Working knowledge of basic human resources best practices.
- Payroll designation or pursuing is an asset but not a requirement.
- Detail focused and proficient excel skills required.
- Previous experience in Hospitality considered an asset.
- **Collaboration**: Works positively & collaboratively with Accounting, Operations and IT teams.
- **Attention to Detail**:Strong analytical skills and a keen attention to detail, as well as the flexibility and openness to work on multiple tasks and initiatives.
- **Initiative & Sense of Urgency**:A personal drive to complete tasks and projects on time and the desire to always bring forward recommendations to drive continuous improvement.
- **Strong Communication Skills**:Comfortable to communicate with a variety of team members & leaders to achieve desired results and assist with positive implementation of key financial processes and procedures.

**Why join the Whistlebear team?**
- Competitive compensation package
- Discounts at all Pearle Hospitality properties including restaurants, hotels and spas
- Training, development & future growth opportunities
- Amazing team and company culture

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$70,000.00 per year

**Benefits**:

- Company events
- Dental care
- Discounted or free food
- Employee assistance program
- Extended health care
- Flexible schedule
- On-site gym
- On-site parking
- Paid time off
- Store discount
- Vision care

Schedule:

- Day shift
- Evening shift
- Monday to Friday
- On call
- Weekend availability

Supplemental pay types:

- Overtime pay

**Experience**:

- Payroll: 3 years (required)

Work Location: In person

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