Accounting Administrator

4 weeks ago

Spruce Grove, Canada Option Full time

Option Construction and Option Excavating is a group of locally owned businesses based in Spruce Grove, AB. We provide new construction, redevelopment, facility maintenance services, installations, and electrical and solar needs throughout British Columbia, Alberta, Saskatchewan, Manitoba, and Ontario.

**What We Offer**:
We provide excellent extended health coverage, matching RRSP contributions, and opportunities for career advancement within a company that values its employees.

**Core Competencies**
- Accountability and Dependability
- Adaptability and Flexibility
- Communication
- Coachability
- Critical Thinking and Problem Solving
- Ethics and Integrity
- Quality Orientation
- Teamwork
- Time Management

**Duties and Responsibilities**
- Conduct day-to-day accounting activities, including accounts payable, accounts receivable, payroll, and general ledger entries.
- Assist in all aspects of accounting operations within the organization.
- Maintain organized and up-to-date records of invoices, receipts, and other relevant documentation.
- Accurately input financial data into the accounting system.
- Prepare and maintain reports to track accounting metrics and key performance indicators.
- Prepare weekly and monthly job costing reports as required.
- Implement and improve accounting policies and procedures to enhance efficiency and compliance.
- Stay updated on accounting regulations and ensure the company’s adherence to relevant guidelines.
- Cross-reference bills and credit card receipts by checking purchase orders and tracking order history.
- Assist with external audits by preparing audit schedules and responding to auditor inquiries.
- Assist in the preparation of financial statements and supporting documentation.
- Contribute to month-end and year-end close processes, including journal entries and reconciliations.
- Assist with government filings for corporate tax, GST, and PST.
- Ensure all company finances comply with GAAP requirements.
- Process bi-weekly payroll for salaried and hourly employees, including data entry, calculation of wages, deductions, and taxes.
- Validate timekeeping records and resolve discrepancies.
- Maintain payroll databases with current employee information, including salaries, hourly wages, benefits, and pension percentages.
- Coordinate with HR and department managers to ensure the accuracy and completeness of payroll data.
- Process and administer live-out allowance payments in compliance with company policies.
- Review and process corporate credit card transactions, ensuring compliance with company policies.
- Coordinate with department heads to address discrepancies related to credit card expenses.
- Reconcile employee expense reports and generate payroll and credit card expense reports.
- Process outgoing EFT payments.
- Work closely with cross-functional teams to obtain necessary information for accounting processing.
- Fill in for other positions with limited staff availability as needed.
- Maintain a professional attitude and work well within a team.
- Ensure confidentiality by adhering to legal and ethical standards.
- Meet deadlines while maintaining compliance and regulatory standards.
- Approach routine and complex issues with a balanced, common-sense perspective.
- Perform well under pressure and contribute to the company's financial planning.
- Oversee company accounting activities as required.
- Perform other accounting and finance-related tasks as needed.
- Note: These responsibilities are not exhaustive; they serve as a guide.

**Requirements**:

- Driven and success-oriented.
- Strong ability to establish priorities and meet deadlines.
- Willingness to learn and adapt to new challenges in a dynamic work environment.
- Effective communication, negotiation, and interpersonal skills.
- Ability to work independently and collaboratively in a high-performance, fast-paced team environment.
- Strong interpersonal and relationship-building skills.
- Able to take direction effectively and comply with company policies and procedures.
- Strong organizational and time management skills for task prioritization.
- Proficiency in QuickBooks Desktop and Online, WorkMax, Bamboo HR, and SiteDocs.
- Previous experience handling responsibilities across multiple departments is a bonus.
- Strong understanding of accounting regulations and compliance.
- Demonstrated leadership and supervisory skills.
- Strong attention to detail and accuracy in data entry.
- Experience with QuickBooks Desktop, PDFs, Google Drive, Docs, and Sheets.
- Proven ability to calculate, post, and manage accounting figures and financial records.
- In-depth knowledge of computers and strong typing skills.
- Dependable and a self-starter with the ability to motivate others to improve work quality.
- Excellent team player with the ability to manage varying personalities.
- Ability to handle multiple projects or assignments at one time effectively.

**Working Environment / Conditions**
- Flexible hours a

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