Property Administrator

2 months ago

Concord, Canada Condor Properties Full time

The Property Administrator is a key member of the Property Management Team providing full administrative support. Reporting to the Property Manager, this role is responsible for a variety of services related to the operation of retail properties inclusive of but not limited to bank deposits, accounts receivable, accounts payable processing, rent roll review and production, tenant liaison and communication as well as the coordination of scheduling.

**Primary Responsibilities**:

- Accounts receivable reporting and support; bank deposits, etc.
- Review / production of the monthly rent-roll.
- Liaison with revenue accountants, lease administrators and legal to ensure the accuracy of information.
- Tenant document control, tenant liaison and communication on day-to-day property management issues.
- Preparation, processing and payment of purchase orders.
- Day-to-day management of accounts payable issues and supplier invoices.
- Liaison with expenditure accountants for expense related issues.
- Coordination of programs inclusive but not limited to inspections.
- Sub-contractor set up and monitoring, including contract preparation.
- Assist the Property Manager with monthly budget / expense variances, forecasts and annual budgets.
- Administer and monitor service contracts in addition to the review of vendor / contractor performance.
- May perform reception duties including the answering and dispatching of telephone calls, receipt and distribution of mail etc.
- Perform other duties as assigned.

**Desired Skills and Experience**
- Completion of three (3) years of commercial / retail property management experience.

**Specific Skills**:

- Proficiency in accounting and financial management (A/P and A/R).
- Excellent planning and organizational skills.
- Effective interpersonal and conflict resolution skills.
- Strong written and verbal communication skills; with a strong focus on customer service.
- Ability to work well under pressure, multitask and meet deadlines.
- Ability to work independently, as well as within a team.

**Benefits**:

- Dental care
- Employee assistance program
- Life insurance
- Paid time off
- Vision care

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Concord, ON L4K 5Y4: reliably commute or plan to relocate before starting work (required)

**Experience**:

- property management: 3 years (preferred)
- accounting & financial management (A/P & A/R): 1 year (preferred)
- Microsoft Office: 3 years (preferred)

Work Location: In person

Expected start date: 2023-06-05

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