Administrative Coodinator

**DATE**:October 8, 2024
**LOCATION**:Toronto, ON - Quality and Services Excellence (Hybrid)
**COMPENSATION**:$53,630 - $63,990 annually prorated
**CONTRACT DURATION**:November 2024 - November 2025

LOFT Community Services is a unique and dynamic charitable organization that supports people living with complicated issues such as mental and physical health challenges, substance use challenges, poverty and homelessness. Serving approximately 19,633 annually and providing 1,861 units of supportive housing last year, LOFT is one of Ontario’s largest mental health service providers of its kind. LOFT is also recognized as a Nonprofit Employer of Choice Award (NEOC) recipient.

To help fulfill its mission, LOFT is hiring an **Administrative Coordinator**

**Job Summary**
The Administrative Coordinator works independently performing a wide range of complex and confidential administrative and coordinating tasks. The Administrative Coordinator assists the VP Client Care and Experience and Stream Directors in the day-to-day operation of LOFT program by providing administrative support services, while contributing to LOFT’s communication activities as required.
**What You Will Do**
- Director Support
- Assist as required in the completion of their work tasks
- Draft memos, reports, minutes or other correspondence as directed
- Coordinate and make all arrangements for required meetings
- Manage the Directors’ schedule, prepare for meetings
- Monitor Directors’ schedule and communicate preparation requirements to appropriate other staff as needed
- Complete, obtain approval for, and submit, expenditures as required
- Leadership Team Support
- Prepare meeting agendas
- Coordinate logistics for meetings including, refreshments, material dissemination
- Support in preparing for meetings, and assisting Committees as required
- Record and disseminate Committee meeting minutes as indicated
- Prepare correspondence and reports as requested
- Maintains the Directors’ confidential files, including confidential human resources and financial documentation in an appropriate manner.
- Provides administrative support to the Client-care Leadership if directed
- Provides communication support between the organization and community contacts ensuring all follow-up tasks are completed following meetings.
- Communications and Public Affairs Support
- Draft memos, reports, or other correspondence as directed
- Issue communication notices as directed
- Participate in reception duties as required engaging with service users and community partners
- Assist as required in network communication activities
- Assist as appropriate with government relations
- Provide information to relevant departments at LOFT as required such as Finance and Development
- Organizational Support
- Provide administrative support as required on special projects
- Participate as a member of the Client-care team to accomplish LOFT strategic priorities
- Share information as required with Client-care leadership and program
- Work according to all agency policies and procedures
- Contribute to LOFT’s commitment to the Health and Safety program
- Supports LOFT approaches to equity and anti-racism

**What You Bring**:
Must Have:

- Post-secondary education in business administration, communications, or a related field, or equivalent in education/experience
- Extensive administrative experience with 2 or more years’ experience in senior administrative roles
- Strong competency computer skills
- Microsoft office, Visio
- Ability to utilize virtual platforms
- Highly professional and comfort working with people who experience mental health and addiction issues
- Highly developed Customer service skills
- Excellent verbal and written communication skills
- Strong team player
- Strong planning and organizational skills, interpersonal skills, problem solving skills and judgement

Work Environment:

- Occasional work beyond normal business hours.
- Occasional travel to various LOFT program sites
- Prolonged sitting, standing and repetitive movement
- Prolonged periods of sustained audio and visual attention; especially reading text and graphics from paper, LED/LCD screens and projected media

**What We Offer**:

- 24/7 Employee Assistance Program
- E-learning program available all year round
- Starting vacation time above minimum standard,
- Additional paid personal and paid sick days
- Professional development budget available to help you nurture and shape your career
- Corporate Gym membership rate with GoodLife Fitness
- Access to Perkopolis, a comprehensive corporate discount program
- Access to unlimited DEI trainings through partnership Canadian Centre for Diversity and Inclusion
- Tuition reimbursement program

**Our Commitment to Diversity and Inclusion**:
LOFT Community Services is a values-driven organization with a deep belief that each person has the ability to grow and change. We value compassion, collaboration, and community delivered with dignity, innov