Administrative Assistant

7 days ago

Portage la Prairie, Canada Southern Health-Santé Sud Full time

**Requisition ID**: 370719

**Competition #**: SS-24-1296

**Position Control #**: 880-715321005A207-TBD

**Posting End Date**: Open Until Filled

**City**: Portage La Prairie

**Site**: Southern Health-Santé Sud

**Work Location**: Home Care Services - Portage la Prairie

**Department / Unit**: Home Care

**Job Stream**: Non-Clinical

**Union**: CUPE

**Anticipated Start Date to End Date**:To be determined - March 31, 2025

**Reason for Term**:Term

**FTE**:1.0

**Anticipated Shift**: Days

**Daily Hours Worked**: 7.75 hour shifts

**Salary**:As per CUPE Community Collective Agreement

Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

**Position Summary**:
Reporting to the Director - Home Care, the Administrative Assistant is responsible for the coordination and provision of administrative support to the Home Care Program. This includes working with confidential information, maintaining files, finance functions, clerical functions, office and data management, document production, documentation, communications and other duties as assigned.

The incumbent exercises the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud.

**Qualifications**:

- Graduate of a recognized Administrative Assistant Program or equivalent
- Minimum two (2) years directly-related administrative assistant experience
- Demonstrated keyboarding speed of 35-40 words per minute
- Demonstrated ability to effectively manage workload by establishing priorities
- Demonstrated knowledge of customer service concepts and practices
- Demonstrated effective oral and written communication skills
- Demonstrated strong interpersonal and effective organizational skills
- Demonstrated ability to work in a team environment along with ability to work independently with mínimal supervision in a multi-tasking environment
- Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required
- Proficiency of both official languages is essential for target and designated bilingual positions
- Demonstrated ability to meet the physical and mental demands of the job
- Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums
- Good work and attendance record

**Conditions of Employment**:

- Completes and maintains a satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check, as appropriate.
- All Health Care workers are required to be immunized as a condition of employment in accordance with Southern Health-Santé Sud policy.
- Requires a valid Class 5 driver’s license, an all-purpose insured vehicle and liability insurance of at least $1,000,000.00

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

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