Office Associate
1 month ago
**Full job description**
Overview
**Core Competencies**
- Detail Oriented
- Accountability
- Dependability
- Team Player
- Analytical Thinking
- Quality Orientation
- Problem Solving
- Communication
- Customer focused
Order Entry
- Transfer data from hard copy to computer files and/or digital databases
- Manage order desk duties including answering phones and greeting visitors.
- Maintain organized filing systems for both digital and physical documents
- Verify data by comparing it to source documents.
- Create spreadsheets to track important company information.
- Retrieve data from the database or electronic files as requested.
- Verify outdated data and make any necessary changes to records.
- Keep a clean, safe and organized work area.
- Assist with basic accounting functions
- Ensure compliance with safe work practices, Standard Operating Procedures, and all applicable regulations.
- Attend any training session designated by the Company.
Accounts Payable
- Obtain all invoices
- Compile invoices, match backup
- Enter invoices into accounting system
- Prepare cheque runs and any online payments
- Main soft and hard copy filing system
- Save PDF copy and SAP attachment
- Contact vendors and/or employees for backup
Accounts Receivable
- Post payments received in SAP daily from various sources such as PayPal, Stripe, Wire transfers
- Monthly invoicing and reporting
- Report to the accounting manager on aging accounts receivable on a weekly basis with accurate updates
- Contact Customers regarding delinquent accounts
- Respond to customer inquiries regarding accounts and payments
- Liaise with warehouse team on shipping of products on purchase plans
- Maintain filing system
- Research, track and resolve any issues related to payments in a timely manner
Accounting
- Aid in month-end and year-end closing
- Post monthly accruals, as per Manager's instructions/guidance
- Update inventory for new goods received and/or products transfers
- Monthly bank Reconciliations
- Update Standard Operating Procedures as required
- Act as backup for the other Accounting Clerks as necessary
- Ad-hoc projects as per Managers request
**Qualifications**:
- College degree or higher
- 2 - 4 years accounting/finance experience, including in a similar position
- Experience with full cycle accounting specifically on order entry, accounts receivable and payables
- Attention to detail
- Strong experience working with major accounting software
- Strong working knowledge of Microsoft Excel is required
- Attention to detail
- Ability to work cooperatively and collaboratively with all levels of employees
- Proactive and independent
**Job Types**: Full-time, Permanent
Pay: $37,500.00 - $47,500.00 per year
Schedule:
- 8 hour shift
- Monday to Friday
**Job Types**: Full-time, Permanent
Pay: $37,500.00-$47,500.00 per year
**Benefits**:
- On-site parking
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
**Education**:
- Secondary School (preferred)
**Experience**:
- Accounting: 2 years (preferred)
- Office: 2 years (preferred)
Work Location: In person
Application deadline: 2024-10-19
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