Graduate Program Administrator
2 months ago
**Duties and Responsibilities**:
Reporting to the Department/Institute Administrator, and working in concert with the Graduate Chair, the incumbent is responsible for the coordination and day-to-day administration of graduate programs in Biology offered jointly with the University of Ottawa. The incumbent provides advice and information to students, faculty and staff, processes a variety of documents critical to students’ progress through the program, and is responsible for meeting all internal and external deadlines associated with the administration and coordination of the OCIB graduate program.
**Qualifications**:
**The incumbent must possess the following qualifications**:
- Exceptional communication and inter-personal skills
- Computer skills, maintenance of word processing skills, and knowledge of new computer software (e.g. Banner) require continuous learning.
- Willing to take part in various skill maintenance and skill acquisition workshops in order to remain efficient in meeting job requirements.
- Initiative, sound judgment and the ability to work independently with mínimal supervision.
- Organizational skills, ability to set priorities and to work under pressure within a large Graduate department with a deadline-driven environment, while meeting deadlines is essential.
- Tact and highly developed interpersonal skills are required.
- The ability to maintain confidentiality is imperative.
- The ability to interpret information, make informed decisions and put into practice departmental, university, joint program and various funding agency policies and procedures is critical
- Excellent administrative and record-keeping skills as well as strong communication skills, both oral and written are required.
- Banner experience an asset.
- A sound knowledge of secretarial/clerical and general office procedures, including record keeping, filing, and database management are essential.
- A high degree of attention to detail is required.
- Exceptional problem-solving skills and resourceful in pursuit of resolutions.
- Thorough knowledge of the Department and University policies and regulations, including the Freedom of Information and Protection of Privacy Act (FIPPA) of Ontario
**Education and Experience**:
**The above is normally acquired through**:
- The completion of a Bachelor’s degree from a university, or an equivalent combination of education and experience.
- Five years of relevant experience, preferably in a University setting in progressively more responsible positions.
**HR Note**:
Carleton University and CUPE 2424 are currently completing a joint job evaluation and pay equity project. The University and the Union are working together to describe the skills, effort, responsibilities and working conditions associated with every CUPE 2424 job, including this one. As a result, the job description that is currently associated with this posting (for recruitment purposes) may be revised to reflect the actual duties captured in the new job descriptions.
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.
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