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Finance and Grants Officer

4 weeks ago

Ottawa, Canada Cowater International Full time

**KEY INFORMATION**
Job Title: Finance & Grants Officer - DFAT Portfolio
Sector: Finance, Operations
Position Type: Full time
Duration/Level of Effort: Long-Term
Position Location: Ottawa, Canada

**SUMMARY OF THE POSITION**

Cowater International has an immediate opening in their Finance Team in Ottawa, Canada, for a Finance & Grants Officer, able to work under mínimal supervision in a fast-paced environment. The Finance & Grants Officer will be tasked with the financial administration and grants management of active Department of Foreign Affairs and Trade (DFAT) Australia programs according to the Head Contract. The Finance & Grants Officer must possess a proven ability to meet tight deadlines, must have excellent communication and organizational skills, must be proficient in MS Office (Excel and Word), and must have previous experience with an accounting software.

**KEY RESPONSIBILITIES**

**Program Finances**
- Financial administration of active DFAT programs according to Head Contract
- Verify and code international travel expense reports. Review project expense reports and transactions from field offices overseas, convert expenditures into Australian dollars as required, and post into head office accounting records
- Prepare bank reconciliation(s) for project bank account(s)
- Prepare financial reports as required under the contracts with DFAT, including, but not limited to, quarterly and annual financial reports, budget variance reports, statements of eligible expenditures, etc
- Work with Program Managers on narrative variance reporting
- Closely monitor expenditures against project budgets
- Work with Program Managers and Senior Project Finance Officer to prepare modifications to budgets
- Prepare invoices and advance requests for review and approval by Senior Project Finance Officer and DFAT Program Managers. Follow up as needed.
- Prepare Monthly and quarterly financial reporting
- Provide support for internal finance and compliance audits across the DFAT Portfolio
- Work in close cooperation with the Senior Project Finance Officer and/or Project Officer to develop and implement Program-level Finance/Operations Manuals, and support development of tools and templates for the set-up finance processes and systems for the Programs in the DFAT Portfolio
- Analyze trial balances
- Review field office reports and vouchers on a monthly basis
- Ensure all items from monthly closing checklist are completed

**Program Grants**:

- Monitor, track and verify all Partner Grant Payments including verification of all required documentation including financial reports and acquittals
- Support the establishment of Partner agreement and variation templates
- Ensure all financial records and reports are updated in the Cowater Sharepoint in a timely manner
- Prepare payment documents related to tranches and core funding payments, including the grants checklist for review by the Senior Project Finance Officer,
- Ensure that documentation for Partner annual audits are shared by the DFAT Programs and uploaded to the Cowater Sharepoint
- Contribute to DFAT Program Grants and Investment Manuals and Partner Financial Guideline updates in line with Cowater and DFAT requirements.
- Process financial reconciliation and refund of the remaining funds
- File all grant partner documents in the Cowater Sharepoint
- Provide support for internal grants audits across the DFAT Portfolio

**JOB REQUIREMENTS**
- Post-secondary education in finance and/or accounting
- Minimum of 3+ years relevant work experience
- Excellent computer skills, specifically with Excel
- Strong interpersonal skills and ability to work in a team
- Ability to meet deadlines

**APPLICATION PROCESS**

Cowater International is an equal opportunity employer, basing employment on merit and qualifications as they relate to professional experience and position expectations. Cowater does not discriminate against any employee or applicant on the basis of race, religion, sex, gender identity, disability, age, or any other basis protected by law.

We thank all applicants, however only those shortlisted will be contacted.

**ABOUT US**

Founded in 1985, Cowater International is a leading global development consulting company. Headquartered in Ottawa and with corporate hubs in Auckland, Berlin, Brussels, Helsinki, London, Madrid, Manila, Nairobi, Singapore and Stockholm, Cowater International has successfully delivered a portfolio of over 2500 projects and assignments in more than 95 countries. We work with governments, private sector actors and communities implementing projects that support socio-economic development, institutional strengthening, environmental improvements and advance equal opportunities for all. We are a diverse and experienced team committed to building a better tomorrow for the people we serve. Our adaptive approach to management has led to our yearly award-winning work and recognition as one of Canada’s Best Managed Companies since 2017.

**We than