Recruitment and Admissions Administrator

3 weeks ago


Toronto, Canada University of Toronto Full time

**Date Posted**:02/07/2024
**Req ID**: 35928
**Faculty/Division**: School of Management
**Department**: Joseph L. Rotman School of Management
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00032200

**Description**:
**About us**:
The Rotman School of Management is part of the University of Toronto, a global centre of research and academic excellence at the heart of Canada’s commercial and financial capital. Rotman is a catalyst for transformative learning, insights and public engagement, bringing together diverse views and initiatives around a defining purpose: to create value for business and society. We make a fundamental promise - Here’s where it changes - to our students, our partners and the broader community. Everyone at Rotman, faculty and staff, plays a role in bringing that promise to life.

**Your opportunity**:
The Rotman MBA program is Canada’s leading MBA program and has a proud history of pushing the boundaries of management education. With approximately 400 graduates each year, the Recruitment and Admissions (R&A) team supports the country’s largest and most internationally diverse MBA program.

The Rotman MBA brings together a world-class research faculty with a core focus on incisive critical thinking, creativity and innovation, self development and leadership. The R&A team is responsible for all aspects of the program from recruitment and admissions, financial aid, student engagement, registrarial services, and career services.

The R&A team is responsible for marketing, recruitment, as well as assessing and admitting students into the MBA Program. Reporting to the Director, the team consists of Assistant Directors that work on different regional and international portfolios. The team is also supported by a Marketing Manager, a Marketing and Events Coordinator and two R&A Administrators.

The Recruitment and Admissions Administrators work with Assistant Directors as well as prospective students, applicants and admitted students at various different stages in the Admission cycle by answering queries, applicant pre-screening, informing prospects or applicants on admission requirements, maintaining a CRM system with leads and applicant information, processing Admissions decisions and assisting with recruitment events and activities.

**Your responsibilities will include**:

- Responding to enquiries within the defined scope of the role and redirecting as appropriate.
- Providing detailed information regarding admission requirements to prospective students and applicants.
- Preparing draft correspondence using templates.
- Updating and maintaining records.
- Promoting programs at recruitment events.
- Updating and maintaining records.
- Keeping well-informed on University programs, policies and procedures.

**Essential Qualifications**:

- Bachelor's Degree or acceptable combination of equivalent experience.
- Minimum four years’ experience in Recruitment and/or Admissions.
- Excellent communication and interpersonal skills.
- Strong computer skills; proficiency in MS Office (Word, Excel, PowerPoint).
- Ability to multi-task and manage several projects simultaneously.
- Ability to work independently andin a team environment.
- Highly organized with attention to detail.

**Assets (Nonessential)**:

- Ability to communicate in one or more languages other than English
- Proficiency in Salesforce

**To be successful in this role you will be**:

- Adaptable
- Approachable
- Communicator
- Meticulous
- Procedural
- Team player

**Closing Date**: 02/16/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial
**Recruiter**: Diane A Hughes

**Lived Experience Statement



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