Legal Assistant, Intellectual Property

3 weeks ago

Vancouver, Canada McCarthy Tetrault Full time

**Job Description**:

- At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of
- _Canada’s Top 100 Employers_ and one of
- _Canada’s Best Diversity Employers_. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.This position can be based out of
- **Vancouver**. McCarthy Tétrault employees benefit from a hybrid work environment.**As a Legal Assistant, Intellectual Property, you will be**:

- Documents_
- Drafting, preparing, formatting, and revising all correspondence and submissions for Intellectual Property Offices in Canada, the US, and elsewhere, including the Canadian Patent Office and the Canadian Industrial Design Office (CIPO), the United States Patent and Trademark Office (USPTO), and WIPO, including office action responses.
- Filing submissions with CIPO, the USPTO, and WIPO via fax, courier, and online tools, including generation of cover letters, fax cover sheets, and fee payment forms.
- File and Time Management_
- Managing lawyer's practice, including delegating tasks to appropriate IP team members, and following up with regards to status.
- Reviewing all Pattsy information including checking all docket entries, ensuring data is correctly entered and maintained, requesting changes and follow-up dates as needed, generating docket reports, and tracking all deadlines (official, internal, or client/external) and work progress in all active files to make sure due dates are met.
- Managing physical and electronic files for the IP group; ensuring they are current with all relevant documentation, submissions, and correspondence; bringing forward and pulling files as necessary for lawyer's attention.
- Requisitioning new files; maintaining a record of all client files and client data, including contact information.
- Coordinating daily practice of lawyer to ensure hard and soft deadlines are being addressed.
- Administrative Functions_
- Liaising with billing analyst on prebills and invoices including reviewing all prebills for inaccuracies and errors prior to lawyer review.
- Managing client billing information, including special billing instructions.
- Processing expense reports, outgoing fee payments, and incoming client payments.
- Providing consistent backup support when assistants are absent; providing support to assistants who may be managing multiple tasks and/or difficult deadlines; and working proactively as a positive and productive member of the team.
- Other_
- Conducting searches for and downloading patents, trademarks, and designs, using foreign and domestic databases, as requested by the lawyer.
- Working in a team environment, which includes sharing information and knowledge with team and occasionally supporting other legal assistants and other legal staff.
- Performing a variety of routine tasks, as well as special projects.
- Performing other duties as required.
- Legal Assistant diploma or equivalent.
- Minimum 5 years of experience as a Legal Assistant in an Intellectual Property group.
- Depth of legal understanding and knowledge of IP laws, with ability to self-update in view of ongoing changes to IP legislation and practice.
- Extreme attention to detail.
- Exceptional written and oral communication skills, with the ability to maintain a mutual comfort level while relating to clients, lawyers, and government agencies.
- Strong time management and prioritizing to meet important deadlines with effectiveness and efficiency.
- An energetic, proactive approach with a can-do attitude.
- Flexibility and adaptability in responding to changing laws and practices and constructive feedback; reliability and punctuality.
- Empathy, with a focus on delivering high-quality client service (both internal and external).
- A willingness to take on any task as needed to support the lawyer's practice.
- High level of discretion and confidentiality.
- Ability to work in both a team setting and as an independent under mínimal supervision.
- Knowledge of Pattsy and iManage or comparable document management system.

**As a member of the McCarthy team, you will have access to**:

- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

  • Director, Intellectual Property

    7 hours ago

    Vancouver, Canada Zymeworks Full time

    Key Responsibilities Works with the Senior Vice President, Corporate Secretary and General Counsel and Senior Director, Intellectual Property to implement the business strategy of the company through development and protection of the company’s intellectual property assets. Works with the Senior Director, Intellectual Property to provide oversight...

  • Practice Assistant, Intellectual Property

    4 weeks ago

    Vancouver, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...

  • Intellectual Property Associate

    1 month ago

    Vancouver, Canada Miller Thomson Full time

    As a recognized national business law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy. When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career,...

  • Intellectual Property Associate

    1 month ago

    Vancouver, BC, Canada Miller Thomson LLP Full time

    As a recognized national business law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy. When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career,...

  • Legal Administrative Assistant

    3 days ago

    Vancouver, Canada Parr Business Law Full time

    **Parr Business Law**, an independent law practice in Vancouver, BC, is in search of a Full-Time **Legal Administrative Assistant** to join our team. **ABOUT US**: Our practice focuses on various aspects of business law, including incorporations, agreements, M&A transactions, and intellectual property issues. We also handle wills, estates, trusts, and...

  • Building Support Assistant

    5 days ago

    Vancouver, BC, Canada BC Legal Management Association Full time €60,000 - €75,000

    We are BLG: Canada’s Law Firm. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development. The Practice Assistant is a key member of a dynamic and innovative group of Patent Agents, clerks and legal support staff, providing the...

  • Ip Assistant

    1 month ago

    Vancouver, Canada Gowling WLG Full time

    **ABOUT GOWLING WLG** At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. Employee...

  • Intake Legal Assistant

    1 month ago

    Vancouver, Canada Legal Aid BC Full time

    **Who We Are** Legal Aid BC (LABC) is a non-profit organization, created by the Legal Services Society Act in 1979, to provide legal information, advice, and representation services to some of BC’s most vulnerable and marginalized citizens; those who do not have the financial, educational, social or health resources to effectively access the justice...

  • Administrative Assistant

    4 weeks ago

    Vancouver, Canada Palmer IP Inc. Full time

    **About us** Palmer IP is a company of US and Canadian professionals located in Coal Harbour, providing intellectual property services to an array of university, industry and corporate clients. Administrative Assistant Palmer IP is a company of US and Canadian professionals located in Coal Harbour, providing intellectual property services to an array of...

  • Intake Legal Assistant

    2 hours ago

    Vancouver, Canada Legal Aid BC Full time

    **Location**: Vancouver, BC **Status**:Full-time Permanent **Affiliation**:British Columbia General Employees’ Union (BCGEU) **Salary range**: $55,189 - $62,968 **Competition #**:B024-24 **Application Deadline**:June 10, 2024 **VALUES STATEMENT: ** Our commitment to the principles of fundamental justice embedded in the Charter of Rights and...

  • Property Management Assistant

    1 month ago

    Vancouver, Canada Boutique Real Estate and Property Management Brokerage Downtown Full time

    We are a Full-Service Real Estate Brokerage dedicated to providing exceptional services to property owners and tenants alike. We specialize in managing residential properties in downtown Vancouver and are committed to professionalism, integrity, and efficiency. Our office is in Downtown Vancouver and our regular working hours are 10 AM to 6 PM (Monday to...

  • Legal Services Manager

    1 month ago

    Greater Vancouver, Canada Quectel Wireless Solutions Full time

    Responsibilities: o Drafts and negotiates contracts and agreements with worldwide clients and suppliers. o Creates and optimizes contract templates. Verifies contracts (Summary of Agreements/Issues Lists). o Offers risk analysis and legal counsel on general compliance matters. o Completes due diligence (legal research). o Designs, implements and trains on...

  • Legal Services Manager

    1 month ago

    Greater Vancouver, Canada Quectel Wireless Solutions Full time

    Responsibilities: o Drafts and negotiates contracts and agreements with worldwide clients and suppliers.o Creates and optimizes contract templates. Verifies contracts (Summary of Agreements/Issues Lists).o Offers risk analysis and legal counsel on general compliance matters.o Completes due diligence (legal research).o Designs, implements and trains on...

  • Legal Services Manager

    1 month ago

    Greater Vancouver, Canada Quectel Wireless Solutions Full time

    Responsibilities: o Drafts and negotiates contracts and agreements with worldwide clients and suppliers.o Creates and optimizes contract templates. Verifies contracts (Summary of Agreements/Issues Lists).o Offers risk analysis and legal counsel on general compliance matters.o Completes due diligence (legal research).o Designs, implements and trains on...

  • Legal Administrative Assistant

    7 days ago

    Vancouver, Canada ZSA Legal Recruitment Full time

    2+ Years | Vancouver Our client, a leading national firm is now looking for a junior Legal Administrative Assistant to join their dynamic Litigation practice group in downtown Vancouver. The ideal candidate will have at least two years of litigation experience, preferably in the area of commercial litigation and be a graduate of a Legal Administrative...

  • Legal Administrative Assistant

    7 days ago

    Vancouver, Canada ZSA Legal Recruitment Full time

    2+ Years | Vancouver Our client, a leading national firm is now looking for a junior Legal Administrative Assistant to join their dynamic Litigation practice group in downtown Vancouver. The ideal candidate will have at least two years of litigation experience, preferably in the area of commercial litigation and be a graduate of a Legal Administrative...

  • Legal Administrative Assistant

    7 days ago

    Vancouver, Canada ZSA Legal Recruitment Full time

    2+ Years | Vancouver Our client, a leading national firm is now looking for a junior Legal Administrative Assistant to join their dynamic Litigation practice group in downtown Vancouver. The ideal candidate will have at least two years of litigation experience, preferably in the area of commercial litigation and be a graduate of a Legal Administrative...

  • Chief Legal Officer

    3 days ago

    Vancouver, Canada Canucks Sports & Entertainment Full time

    **CANUCKS SPORTS & ENTERTAINMENT** **Position**: Chief Legal Officer **Department**: Legal **Reports to**:President, CSE Business Operations **SUMMARY**: Reporting to the President, Business Operations of Canucks Sports & Entertainment (CSE), the Chief Legal Officer (CLO) is responsible for overseeing the strategic, proactive, efficient and effective...

  • Chief Legal Officer

    4 weeks ago

    Vancouver, Canada Canucks Full time

    CANUCKS SPORTS & ENTERTAINMENT **Position**: Chief Legal Officer **Department**: Legal **Reports to**: President, CSE Business Operations **SUMMARY**: Reporting to the President, Business Operations of Canucks Sports & Entertainment (CSE), the Chief Legal Officer (CLO) is responsible for overseeing the strategic, proactive, efficient and effective...

  • Legal Services Manager

    2 weeks ago

    Greater Vancouver, British Columbia, British Columbia, Canada Quectel Wireless Solutions Full time

    Responsibilities: o Drafts and negotiates contracts and agreements with worldwide clients and suppliers.o Creates and optimizes contract templates. Verifies contracts (Summary of Agreements/Issues Lists).o Offers risk analysis and legal counsel on general compliance matters.o Completes due diligence (legal research).o Designs, implements and trains on...