Accounts Payable Manager

2 weeks ago

Vancouver, Canada Article Full time

**Description**:
Hi there, we’re Article. We’re an online furniture company creating remarkably better furniture experiences one sofa at a time. And as the Accounts Payable Manager, you’ll support our ongoing efforts to build scalable finance processes. You have excellent organizational skills as well as the ability to think analytically. You have attention to detail and an eye for accuracy in all facets of your job.

**Why We Need You**:
In our Finance department, we have a focus on process improvement and using technology to support the automation of our procedures.

Reporting to the Controller, our team is supporting a rapidly maturing organization. We are agile in our approach, highly collaborative, and look to break convention where needed to support our growth.

You are a natural leader who is both approachable and personable with an ability to motivate and mentor team members. Your years of experience building strong, cohesive, and high-performing teams will be invaluable as you put those skills to work, taking our Accounts Payable function to the next level.

**Why Article?**

As a Particle (people of Article), you will have a high level of autonomy to solve challenging, meaningful problems the best way you can. That means you’re trusted to explore solutions you believe will work best (you’re the expert, after all). You’ll do all this while growing your skills within a company that is redefining the furniture industry.

The Finance team has been working hybrid, typically with three days from our Vancouver HQ and the rest working from home.

**What You'll Do**:
You’ll be managing and resourcing plans for the Accounts Payable Team as the business matures. You’ll organize the team to account for high volume seasons and develop the internal training and mentorship program including cross training, career progression, and onboarding process for new team members.
- Manage and resource plan for the Accounts Payable Team as the business grows.
- Organize the team to account for high volume seasons and develop the internal training and mentorship program including cross-training, career progression, and onboarding process for new team members.
- Manage the Accounts Payable Process for Invoices, Expense Reports, and Credit Cards including the following:

- Identify, recommend, and implement internal controls over the Accounts Payable processes
- Document and maintain accounting policies and procedures manuals for accounts payable, expense reimbursement, and Corporate Credit Card Program
- Coordinate with business partners to manage, maintain and adhere to the Invoice Approval Structure
- Coordinate with the accounting and reporting team for GL coding guidance to ensure data entry alignment and integrity for financial reporting and analysis
- Prepare and/or review appropriate ledger entries and reconciliations for coding accuracy, ensuring timely payments of vendor invoices and expenses, and review applicable accounting reports and accounts payable register to ensure accuracy.
- Ensure that all invoices have been accurately recorded in the accounting GL on a timely basis and at the latest by each monthly reporting period
- Set up all bank payment templates (Wires, ACH transactions and other payment methods) for approval and ensure proper vendor documentation is received prior to making any changes to or setting up new vendors
- Ensure that all invoices are paid on a timely basis to avoid any penalties and vendor agreements are monitored to take advantage of any discounts available
- Investigate and resolve all internal and external issues related to our vendor invoice tool: Tipalti, and our employee expense system: Concur
- Investigate and resolve issues related to accruals and expenses, vendor invoice issues and discrepancies, approval issues, vendor payment issues, etc.
- Continue to recommend improvements to the accounts payable process
- Communicate Accounts Payables Policies with our business partners
- Liaise with Treasury regarding cash outflows planning
- Generate appropriate periodic reports in order for the Accounts Payable team, the Finance team, and management to effectively monitor outstanding invoices (eg. aged AP listing, etc.)
- Work directly with HR and Payroll on Benefits invoice payment processing and Employees Expense Reports
- Coordinate and support team members in testing and vetting new software
- Develop and implement an Inventory Payment Process
- Perform other duties as required to support the Accounting

**Who You Are**:

- 5+ years of progressive accounting experience with at least two years in a leadership or supervisory position
- Demonstrable experience reviewing and implementing structures, processes and procedures
- Experience with systems implementation, change management or project management
- An ability to challenge the status quo, develop solutions, get buy-in from others, and then execute successfully
- Knowledge of NetSuite would be advantageous
- A profe

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