Executive Assistant to Vice President

2 months ago

Markham, Canada Trademark Industries Inc Full time

**Executive Assistant**

We are looking for a team player who will be adaptable and able to work within tight deadlines, demonstrating flexibility.

**Responsibilities**:

- Assist with the preparation of standard correspondence.
- Monitor, screen, respond to and distribute incoming communications
- Answer and manage incoming calls while acting as the point of contact between executives and internal or external colleagues.
- Receive and interact with incoming visitors.
- Assist with scheduling and coordinating meetings.
- Prepare reports
- Arrange travel and accommodations for multiple executives
- Manage Expenses
- Implement company policies
- Liaise with internal staff as required
- Set up meeting room/lunch and refreshments for meetings as required.
- Manage personal duties as required.

**Qualifications**:

- Able to type 65+ WPM with dictation.
- Excellent time management skills
- Excellent knowledge of Microsoft Office including Word, Excel, Outlook and PowerPoint.
- Excellent written and oral communication skills with a keen eye for detail.
- Very strong typing/transcribing skills - ability to type over 60 WPM and type with dictation.
- Ability to organize and prioritize assignments in a fast-paced environment.
- Ability to maintain confidentiality.
- Professional verbal and written communication skills.
- Bilingual is an asset

**Requirements**:

- Must have a reliable vehicle with a valid G license.

*Must be able to work Sundays and overtime as requested*

**Job Types**: Full-time, Permanent

**Salary**: $60,000.00-$75,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- Vision care

Schedule:

- Day shift
- Evening shift
- Monday to Friday
- Overtime
- Weekend availability

Supplemental pay types:

- Bonus pay
- Overtime pay

COVID-19 considerations:

- Sanitizer sprays and pumps available in each office and every room in the building.
- Masks provided to employees.

Ability to commute/relocate:

- Markham, ON L6C 1T6: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Please list 2-3 dates and time ranges that you could do an in-person interview.

Work Location: One location

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