Operations Administrator

2 months ago

Leduc, Canada Total Oilfield Rentals Full time

**Employer Overview**

Total Oilfield Rentals (TOR) offers rental and transportation of drilling, completion and production equipment to the oil and natural gas industry throughout Western Canada and the United States. Our mission is to exceed customer expectations by supplying superior rental equipment, transportation services and product support.

**Position Summary**

Reporting to the Project Manager, the Operations Administrator, will be responsible for the administrative duties and coordination activities for our oilsands and related operations in NE Alberta. Including ensuring all field level Accounts Receivable, Accounts Payable, Payroll, Scheduling, Maintenance Records and Safety information for the operational area is accurately captured and submitted for final processing in accordance with established company procedures. They will also be the primary liaison to the Administration/Finance Department, for the operational area.
- This position is fulltime and is based out of our Leduc, AB location._

**Time Commitment**

The positions’ primary hours are Monday to Friday from 8:00am to 5:00pm. During the busy season, you may be required from time to time to work outside these hours, as the need arises. Schedule may be altered at the discretion of management.

**Summary of Duties (Duties may include, but are not limited to the following)**:

- Provide administrative support to the Project Manager, and staff of the operational area.
- Schedule and coordinate travel and accommodations for the remote operational area staff.
- Manage and coordinate safety items and access badges for team, as per customer requirements.
- Coordinate operational staff onboarding orientations when necessary.
- Generate all rental and transportation tickets in the company ERP system for the operational area, ensuring the accuracy of the rental days and billing details.
- Manage field ticket workflow, by gathering customer authorizations and processing tickets, work orders and associated documents as required.
- Daily coding & entering of employee timesheets into the payroll database.
- Generating purchase orders and receiving slips for purchase invoices in support of the operational area.
- Ensuring chargebacks are correctly entered into accounting database and charged back correctly on the tickets for the operational area.
- Manage and track rental equipment inventory for operational area.
- Enter maintenance records for the equipment inventory for the operational area.
- Run and complete required reports.
- Liaison between the operational area and head office (A/P, A/R, Payroll, HR, and Safety)
- Provide additional support when required and as directed by Project Manager.

**Required Competencies**
- Strong organizational and time management skills
- Excellent communication and numeracy skills
- Proficient in Microsoft Office, exceptional Word and Excel skills
- Strong interpersonal skills
- Ability to organize and coordinate administrative tasks
- The desire and ability to work as part of a team, or independently with little supervision when dealing with routine matters.

**Qualifications**
- High school diploma or equivalent
- 2+ years previous administrative experience

**What We Offer**
- Competitive compensation package
- Health & Dental benefit coverage
- Generous Employee Stock Savings Plan - 150% employer match contribution
- Committed to employee advancement and education
- We thank all applicants for their interest, however, only those applicants selected for an interview will be contacted. Total Oilfield Rentals is an equal opportunity employer._

  • Operations Administrator

    2 weeks ago

    Leduc, Canada KBL Environmental Full time

    **Join the KBL Team!** KBL Logistics (KBL) is a Canadian business providing customers with waste management services and systems. We have proudly developed a culture of safety excellence, delivering quality of services with a reputation for innovation. If you are driven, innovative, and inspired individual you might just be the perfect fit! We are...

  • Operations Administrator

    2 months ago

    Leduc, Canada Alstar Group of Companies Ltd. Full time

    Who We Are: Alstar Group of Companies Ltd. has been providing quality construction services to the oil and gas industry since 1969. Located in Calgary and Leduc, with projects throughout Western Canada, we are a leader in the oil and gas industry for turn-key new construction, maintenance and prefabrication and modular construction services. Alstar is...

  • Operations Administrator

    1 week ago

    Leduc, Canada KBL Environmental Full time

    Join the KBL Team! If you are driven, innovative and an inspired individual you might just be the perfect fit! **We are currently seeking to add a **Operations Administrator / Reception **to join our team** **Job Type**:Full Time Permanent **Position Summary**: **Duties and Responsibilities**: - Ensuring that any calls for affiliated companies are...

  • Operations Administrator

    1 week ago

    Leduc, Canada KBL Environmental Full time

    Salary: Join the KBL Team! If you are driven, innovative and an inspired individual you might just be the perfect fit! **We are currently seeking to add a **Operations Administrator / Reception **to join our team** **Job Type**:Full Time Permanent **Position Summary**: **Duties and Responsibilities**: - Ensuring that any calls for affiliated companies...

  • Office Administrator

    4 weeks ago

    Leduc, Canada Central Alberta Region Victim Serving Society Full time

    JOB DESCRIPTION – OFFICE ADMINISTRATOR The Central Alberta Regional Victim Serving Society (CARVSS) provides a broad range of services under the Victims of Crime and Public Safety Act and Regulation, in partnership with the Government of Alberta (GoA), the Alberta RCMP, specialized and community-based victim serving organizations, municipalities, and other...

  • Office Administrator

    4 weeks ago

    Leduc, Canada Central Alberta Region Victim Serving Society Full time

    JOB DESCRIPTION – OFFICE ADMINISTRATOR The Central Alberta Regional Victim Serving Society (CARVSS) provides a broad range of services under the Victims of Crime and Public Safety Act and Regulation, in partnership with the Government of Alberta (GoA), the Alberta RCMP, specialized and community-based victim serving organizations, municipalities, and other...

  • Office Administrator

    4 weeks ago

    Leduc, Canada Central Alberta Region Victim Serving Society Full time

    JOB DESCRIPTION – OFFICE ADMINISTRATOR The Central Alberta Regional Victim Serving Society (CARVSS) provides a broad range of services under the Victims of Crime and Public Safety Act and Regulation, in partnership with the Government of Alberta (GoA), the Alberta RCMP, specialized and community-based victim serving organizations, municipalities, and other...

  • Office Administrator

    4 days ago

    Leduc, Canada Prime Movers Rigging & Industrial Services Inc. Full time

    Job Summary: We are seeking a highly organized and detail-oriented Office Administrator to join our team. The Office Administrator will be responsible for managing various administrative tasks and ensuring the smooth operation of our office. This position requires excellent communication skills, strong attention to detail, and the ability to multitask...

  • Office Administrator

    4 weeks ago

    Leduc, Canada Central Alberta Regional Victim Serving Society Full time

    **About Us** The Central Alberta Regional Victim Serving Society (CARVSS) provides a broad range of services under the Victims of Crime and Public Safety Act and Regulation, in partnership with the Government of Alberta (GoA), the Alberta RCMP, specialized and community-based victim serving organizations, municipalities, and other local agencies. CARVSS...

  • Office Administrator

    4 weeks ago

    Leduc, Canada Central Alberta Region Victim Serving Society Full time

    JOB DESCRIPTION – OFFICE ADMINISTRATOR The Central Alberta Regional Victim Serving Society (CARVSS) provides a broad range of services under the Victims of Crime and Public Safety Act and Regulation, in partnership with the Government of Alberta (GoA), the Alberta RCMP, specialized and community-based victim serving organizations, municipalities, and other...

  • Administrative Manager

    2 days ago

    Leduc, Canada Nitza's Pizza Full time

    Education: Bachelor's degree - Experience: 2 years to less than 3 years **Tasks**: - Direct and control corporate governance and regulatory compliance procedures within establish - Interview, hire and provide training for staff - Plan, administer and control budgets for client projects, contracts, equipment and supplies - Plan, organize, direct, control and...

  • Office Administrator

    4 weeks ago

    Leduc, Canada Central Alberta Region Victim Serving Society Full time

    JOB DESCRIPTION OFFICE ADMINISTRATORThe Central Alberta Regional Victim Serving Society (CARVSS) provides a broad range of services under the Victims of Crime and Public Safety Act and Regulation, in partnership with the Government of Alberta (GoA), the Alberta RCMP, specialized and community-based victim serving organizations, municipalities, and other...

  • Office Administrator

    4 weeks ago

    Leduc, Canada Central Alberta Region Victim Serving Society Full time

    JOB DESCRIPTION – OFFICE ADMINISTRATORThe Central Alberta Regional Victim Serving Society (CARVSS) provides a broad range of services under the Victims of Crime and Public Safety Act and Regulation, in partnership with the Government of Alberta (GoA), the Alberta RCMP, specialized and community-based victim serving organizations, municipalities, and other...

  • Office Administrator

    4 weeks ago

    Leduc, Canada Central Alberta Region Victim Serving Society Full time

    JOB DESCRIPTION – OFFICE ADMINISTRATORThe Central Alberta Regional Victim Serving Society (CARVSS) provides a broad range of services under the Victims of Crime and Public Safety Act and Regulation, in partnership with the Government of Alberta (GoA), the Alberta RCMP, specialized and community-based victim serving organizations, municipalities, and other...

  • Office Administrator

    4 weeks ago

    Leduc, Canada Central Alberta Region Victim Serving Society Full time

    JOB DESCRIPTION – OFFICE ADMINISTRATOR The Central Alberta Regional Victim Serving Society (CARVSS) provides a broad range of services under the Victims of Crime and Public Safety Act and Regulation, in partnership with the Government of Alberta (GoA), the Alberta RCMP, specialized and community-based victim serving organizations, municipalities, and...

  • Office Administrator

    4 weeks ago

    Leduc, Canada Central Alberta Region Victim Serving Society Full time

    JOB DESCRIPTION – OFFICE ADMINISTRATORThe Central Alberta Regional Victim Serving Society (CARVSS) provides a broad range of services under the Victims of Crime and Public Safety Act and Regulation, in partnership with the Government of Alberta (GoA), the Alberta RCMP, specialized and community-based victim serving organizations, municipalities, and other...

  • Office Administrator

    4 weeks ago

    Leduc, Canada Central Alberta Region Victim Serving Society Full time

    JOB DESCRIPTION – OFFICE ADMINISTRATORThe Central Alberta Regional Victim Serving Society (CARVSS) provides a broad range of services under the Victims of Crime and Public Safety Act and Regulation, in partnership with the Government of Alberta (GoA), the Alberta RCMP, specialized and community-based victim serving organizations, municipalities, and other...

  • Branch Administrator

    1 month ago

    Leduc, Canada Bravo Target Safety Full time

    At **Bravo Target Safety** our priority is to get all workers home safely every day. It is our duty to conduct all operations in a safe and professional manner with accountability to our employees, clients, and other stakeholders. We provide safety coordination, project planning and trained safety personnel for turn-around, construction, drilling and...

  • Office Administrator

    5 days ago

    Leduc, Canada Procam Machine & Manufacturing Ltd Full time

    **Job Title**: Office Administrator **Company**: Procam Machine & Manufacturing Ltd. **Location**: Leduc, Alberta **Job Type**: Full-time **About Us**: Procam Machine & Manufacturing is a steel processing company & machine shop known for high quality work and our ability to quickly and efficiently produce products to meet our customers deadline. We are...

  • Operations Analyst

    2 months ago

    Leduc, Canada Western Energy Services Corp. Full time

    **_Western Energy Services Corp._**_ is hiring an _**_Operations Analyst_**_ _**_to join our growing team!_ Western Energy Services Corp. is an oilfield service company which provides contract drilling services through Horizon Drilling in Canada and Stoneham Drilling Corporation in the United States. In addition, Western provides well servicing through...