Technical Document Administrator

5 days ago

Saskatoon, Canada K+S Potash Canada Full time

K+S Potash Canada (KSPC) is part of the K+S Group, with headquarters in Saskatoon, Saskatchewan; a solution potash mine and production facility located near Moose Jaw and Regina, Saskatchewan; and a potash handling and storage facility operated in partnership with Pacific Coast Terminals in Port Moody, British Columbia. We acknowledge that our Saskatchewan offices and facilities are located on Treaty 4 and Treaty 6 land. These are the territories of the Cree, Salteaux and Sioux, and the homeland of the Métis people. Our Port Moody operation is located on the land of the Coast Salish peoples, including the Kwikwetlam, Tsleil-Waututh, Squamish and Musqueam First Nations. Our organization is committed to having long lasting and deeply rooted relationships with Indigenous people and communities, and is proud to provide job and business opportunities for local people and businesses.

**Technical Document Administrator**:
**Your Responsibilities**:
Reporting to the Document Control Supervisor, you will manage and administrate the core tasks of document control, technical structure administration, and technical communication. The technical document administrator is required to efficiently maintain, update, and manage all technical documentation for the Bethune Mine operation, Ramp-Up project, and Capital Projects. This position will ensure that the data is organized and accessible to end users, and act as the primary point of contact and administrator for technical correspondence within the organization and with external parties (e.g. engineering firms). Additional responsibilities include, but are not limited to:

- Manage transmittal, document/file management, and document/file distribution (internal and external) workflows in conjunction with customer groups
- Conduct quality audits on handovers/transmittals and files and documents submitted for filing
- Generate and maintain transmittal and document management workflows in conjunction with customer groups
- Receive and process document access requests and control user access control for technical documents
- Document scope would include all engineering, QA/QC, and vendor documentation. Technical regulatory documentation could also be included (calibration records, test reports, etc.)
- Distributing documents for review and approval based on a document distribution matrix
- Assemble and collect document packages for customer groups
- Organize and conduct technical documentation turnover to Operations for internal and external projects
- Management of Request for Information (RFI) and field change order system and associated paperwork
- Management of Non-Conformance Report (NCR) system and associated paperwork
- FWBS management
- Participate in Functional Location (FLOC) modifications process and responsible for mapping table management

**You**:

- Extensive Document control experience working in an industrial setting or engineering office
- Extensive experience with document management system such as SAP DMS.
- Experience with Microsoft SharePoint
- Experience with Excel and Outlook
- Ability to convey documentation and procedural requirements to internal and external stakeholders clearly and concisely
- Ability to interpret requests for technical data and generate suitable responses, or to escalate requests to the appropriate technical expert
- Able to work well in a fast pace, diverse team environment
- Work within DMS systems to organize and keep track of information.
- Prioritizes work with appropriate and realistic sense of the time demand involved.
- Able to multitask and handle a vast array of responsibilities at one time
- Self-Motivated and resulted focused

The preferred location of this position is Saskatoon, however, this position could work out of our Bethune location. Flexible work arrangement may be considered.

**Us**:
By living our common K+S values across all our locations in the world: We are optimistic about our future, collaborative in building it, and with our entrepreneurial spirit, we aim to dig deeper and reach higher. We remain agile in an ever-changing world. We are innovative, turning obstacles into opportunities - and we do it all in ways that are safe and sustainable, protecting future generations.

We are committed to being a company where every employee can contribute, grow and thrive, and where we reflect the diverse communities in which we live and work. We are working toward a truly inclusive environment, because we know that the amazing array of differences in our backgrounds, competencies, experiences, race, gender, age, beliefs, sexual orientation, identity and their intersections is key to the longevity, sustainability and growth of our organization.

In a career with K+S Potash Canada (KSPC), you can look forward to:
Good People and Great Culture

Be part of a team committed to building an innovative and diverse culture. KSPC is growing our business, delivering exciting new opportunities, and giving back to the communit

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