Program Financial Officer

3 weeks ago

Edmonton, Canada Government of Alberta Full time

**Job Information**

Job Requisition ID: 55679
Ministry: Advanced Education
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: April 11, 2024
Classification: Administrative Support 6

**Salary**: $2073.50 to $2549.41bi-weekly ($54,118- $66,539.60/year)

Programs and services are driven by 3 outcomes: (1) Adult learning opportunities are accessible and affordable for all Albertans; (2) High-quality education, skills development and research make a positive contribution to Alberta’s economy, society, culture and environment; and, (3) The adult learning system is accountable and coordinated.

**Role Responsibilities**:
Reporting to the Program Financial Team Lead, the Program Financial Officer performs all responsibilities within the context of relevant Government and Ministry legislation, policies, directives, and guidelines.

The position provides support to the Manager and Program Financial Team Lead with reviewing the financial information reports from 1GX, compiling the data and reconciling against the Student Finance System to ensure accuracy and completeness. In addition, incumbent is responsible to review transactions for compliance with relevant procedures, policies, and regulations, and to ensure that they are processed on a timely basis. The Program Financial Officer monitors for control deficiencies, assists in developing internal controls and processes, and assists in implementing changes as required.

The Program Financial Officer performs the following tasks as a part of their role:

- 1GX expert in financial and accounts payable module.
- Perform reconciliation of various systems andaccounts. Support the preparation of budget, forecast, and cash flow submissions for Student Aid scholarships.
- Reconcile weekly and monthly 1GX reports to the grant ledgers to ensure all transactions have been accurately processed. Prepare adjusting journal entries as required.
- Process scholarship repayment cheques received from institutions. Determine the repayment amount to be applied to each program associated with student awards.
- Complete NPO manual payment requests for grant payments to institutions, students, and other stakeholders.
- Assist and participate with year-end activities to ensure reconciliations, adjustments, balancing are complete and follow policies, procedures and timelines.
- Review, analyze, verify grant repayments applied on Student Finance System (SFS), and, calculate the new taxable amount and determine tax year affected. Perform transactions related to the Coal and Electricity Transition Tuition Voucher Program (CETT) including payments, reconciliations, tracking, and communication to students.**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

- **Systems Thinking-** Recognize the broader impact of your work and be able to understand broader goals.
- **Creative Problem Solving**:

- Be proactive in identifying solutions and focusing on continuous improvement.
- **Agility**:

- Provide results in a complex, diverse and changing environment.
- **Develop Networks-** Proactively build networks, connect and build trust in relationships with different stakeholders.
- **Building Collaborative Work Environments-** Manage relationships in order to work towards a common goal.

**APS Competencies Contd...**:
**Additional Competencies**:

- Demonstrates strong problem-solving skills.
- Functions independently and contributes collaboratively and effectively within a team environment with mínimal supervision and a high degree of personal accountability and professionalism.
- Must be familiar with programs administered by other government departments and agencies.
- Ability to interact with co-workers and clients in a professional and friendly manner.
- Ability to extract and gather relevant information and assess needs.
- Possess commitment to confidentiality, tact, diplomacy, and client service.

**Qualifications**:
High school diploma and four years of related experience.

**Equivalency**:
Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience.

**Required**:

- Through understanding and knowledge of Generally Accepted Accounting Principles (GAAP).
- Knowledge of accounts receivable, accounts payable, general ledger requirements and principle.
- Ability to research, analyze and provide monthly forecasts and cash flow
- Knowledge of Canada Revenue Agency T4A tax slips processing and amendments
- Loan and grant programs for post-secondary students, including applicable policies, criteria

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