Subcontracts Administrator

7 months ago

Edmonton, Canada Parsons Full time

In a world of possibilities, pursue one with endless opportunities. Imagine Next

When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We’ve got what you’re looking for.

Parsons is looking for an amazingly talented **Subcontracts Administrator **to join our team

**What You'll Be Doing**:

- Collaborate with procurement team to ensure effective transition from pre-award to post award
- Administer contracts and documentation related to kick-off/mobilization, insurance, progress review meetings, contractor reporting, contractor correspondence, invoicing, contract change requests, close-out, etc
- Ensure contract documentation is up to date and filed appropriately
- Chair contractor meetings and distribute meeting minutes accordingly
- Manage contract compliance
- Proactively identify potential changes, deviations or claims. Coordinate the negotiation of changes accordingly and as appropriate
- Prepare and issue contract amendments for VFPA review and approval prior to issuing to contractor. Coordinate with project personnel, obtain senior management and legal input/approval to ensure organizational needs and expectations are met
- Review contractor invoicing/progress payment requests. Coordinate review and approvals by relevant project personnel. Coordinate with cost management team to ensure correct invoicing
- Develop and issue regular reports on the status of contracts
- Ensure contract documents are complete with respect to changes, extension or renewal, close-out, as appropriate
- Review contractual performance to ensure compliance with terms and identify conflicts or changes requiring resolution at contract renewal
- Collaborate with cost management team on initial scope, schedule and cost versus approved baselines
- Support the process to develop business cases to support the organization’s decision process for large capital transactions, including consideration of alternative approaches, analysis of key risks, and development of mitigations where optimal
- Change management
- Administer, document and accept / challenge / defend incoming and outgoing change requests throughout project execution
- Implement and execute claim management process to resolve unforeseen situations that arise during project development and execution and that are not covered by the change management process. Ensure proper maintenance of records
- Risk Management
- Participate in risk identification, quantification and mitigation workshops
- Support program/project owners to manage contract risks

**What Required Skills You'll Bring**:

- A bachelor’s degree in business administration or engineering or another acceptable area, plus a minimum of 5 years of contracts experience
- Must have a breadth of experience overseeing all aspects of contract management on major projects of at least $200 million, preferably working in industrial sector such as oil and gas, mining, transportation, or power generation. Proven track record with claims management and dispute resolution on major project
- Demonstrated experience working concurrently on multiple contracts
- Demonstrated experience working on different types of contracts: Lump sum, Design - Build (DB), Design, Build and Finance (DBF), etc. throughout the project life cycle from bid to contract closeout
- Sound understanding of construction methodology and process
- Thorough knowledge of change management principles including identifying significant variations, claims identification, narration, quantification and evaluation
- Good understanding of the law of contract in the jurisdiction of the project, combined with a detailed appreciation of contractual obligations and liabilities
- Direct experience with the contract administration, procurement and subcontract administration
- Experience with risk identification and management
- Experience in liaising with client, subcontractor and consultant representatives
- Basic understanding of insurance program requirements for various project types
- The position is ideal for an individual with excellent communication and public speaking skills to effectively interface with contacts including all levels of contacts, internally and externally. Must have a strong customer service orientation while managing a breadth of responsibilities. Must be able to work independently, accurately and on own initiative to maintain work output with minimum supervision.
- Able to collaborate with peers’ managers in other departments to collect information, support their needs for information and analyses, and providing feedback and guidance. Brings a constant process improvement mindset. Ability to scale up projects’ solutions to facilitate corporate level controls.

**Minimum Clearance Required to Start**:
Not Ap

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