Executive Assistant

3 weeks ago

Delta, Canada Intelligenciia Full time

We are working with our client who is a prominent player in the janitorial and building maintenance service industry in Canada. They are currently seeking an experienced **Executive Assistant** to provide crucial support to their Senior Executive Team.

**This is an exciting opportunity in a growing company, where the sky is the limit for your future**

The hours for this role are Monday to Friday, 8:30 am - 5 pm, of which 4 days you will be in the office.

**Responsibilities**:

- Efficiently manage executive calendars, including scheduling and coordinating appointments, meetings, conferences, and travel arrangements.
- Organize and manage company events, off-sites, conferences, and meetings.
- Prepare agendas, presentations, and other relevant materials for meetings such as preparing documentation, proofreading, and assisting in the coordination and follow-up of action items and deadlines.
- Maintain meticulous records of business contracts and agreements, ensuring accuracy and accessibility.
- Provide personal assistance to Executives, including coordinating /undertaking errands.
- Undertake special assignments and assist with ad-hoc duties and projects as required.

**Requirements**:

- A minimum of 4 years of experience working as an Executive Assistant for Senior Management, with a focus on the C-suite level or equivalent in a large organization.
- Strong working knowledge of MS Office products including PowerPoint, Word and Excel

**About you**:

- Strong communicator with a "can-do" attitude, adapting to various communication styles and fostering relationships at all levels.
- Self-motivated with a strong work ethic, excelling in independent work, willingly taking on additional responsibilities, and having a hands-on approach to ensure successful task completion.
- Ability to adapt and collaborate effectively with diverse communication styles and working preferences, reflecting high emotional intelligence.
- Exhibits exceptional organizational skills and resourcefulness, actively seeking solutions and adapting to challenges with a proactive problem-solving approach.
- Maintains a high level of professionalism, ensuring confidentiality in managing sensitive information and documents, reflecting integrity and discretion.

**Salary**: $70,000.00-$85,000.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Delta, BC: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 2023-11-21

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