Sales and
5 months ago
Answering incoming calls to the sales office, noting inquiries and qualifying leads.
- Assist Sales Managers in the development of contracts, and proposals for sales function.
- Work with other departments to ensure that the group’s experience goes as smoothly as possible i.e reservations, rebates, VIP’s special billing, and any requests made by the client.
- Monitor / print weekly group pickup in Opera for room lists, cutoff dates, and keep Sales Managers and Catering informed.
- Assist with administrative tasks of marketing the hotel.
- Update BEO board & binder with all upcoming or updated BEOs (plus redistribution to appropriate departments)
- Attending BEO meeting, going over all upcoming events/group stays with Food & Beverage Manager, Chefs, and Operations.
- Filing new contracts into soft-copy folders and updating folders with soft copies of deposit receipts, checklists, BEOs, floorplans, and invoice receipts.
- Check invoices and check out PM accounts for past events.
- Reaching out to clients as required, to gain information needed for BEO’s.
- Processing deposits and tracking when next payments are due.
- Developing floor plans for all upcoming events with meeting spaces.
- Sourcing and purchasing/renting equipment needed by department.
- Developing/printing drink tickets, personalized menus, name plates, and any other document as needed by the client.
- Updating catering menus in Opera software.
- Tracking minutes of meetings.
- Evenings & weekends as needed.
- Perform other duties as required.
**Job Types**: Full-time, Permanent
Pay: $40,000.00-$45,000.00 per year
**Benefits**:
- Dental care
- Extended health care
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Halifax, NS B3H 3G5: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (preferred)
Work Location: In person
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