Receptionist/administrative Assistant

2 weeks ago


Ottawa, Canada Capital Pro Group Inc. Full time

START DATE: IMMEDIATELY

**Responsibilities**:

- **Receptionist duties**: answering phones, booking appointments, greeting clients, collecting client documents, maintain cleanliness of the office
- Maintain confidential client records; scanning document, updating electronic database
- Collect and prepare files for daily client meetings: prepare boardroom for meetings throughout the day
- Liaise with third parties (i.e. Canada Revenue Agency, Revenue Quebec)
- **Assist CEO & Partners with Internal Affairs**; accounts payable: social media content: producing print media advertisements: contacting IT and monitor progress of service tickets: meeting notes
- Assist bookkeeping department with document sorting and scanning, data entry (Excel), client management
- Oversee Tax Season Preparation (March -June) and ensure all files are completed in a timely fashion

**Requirements**:

- Proven experience as an administrative assistant and/or receptionist
- Knowledge of office management systems and procedures
- Knowledge of accounting and finance is a strong asset
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
- Fluency in English Required
- Fluency in French and Arabic is an asset

**Salary**: From $17.00 per hour

Expected hours: 37.5 per week

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Overtime

Supplemental pay types:

- Overtime pay

Work Location: In person



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