Facilities Administrator

2 weeks ago

Winnipeg, Canada Broadstreet Properties LTD Full time

Do you have effective time management and the ability to prioritize changing needs? Do you have high attention to detail and strong troubleshooting skills? If you answered yes and are looking for an entry level administrative position, we may have the position you've been looking for

As the Temporary Facilities Administrator, you will support the Maintenance team by reviewing work orders completed by on-site maintenance technicians. You will use tracking software to review closed work orders for completeness and accuracy, communicate with maintenance technicians to clarify notes, post charges for tenant-caused damages, and initiate Planned Preventative Maintenance (PPM) work. This role has a strong ability to prioritize and manage the monthly workload, and to support and coach colleagues when needed. This position also provides special project support as needed, such as assistance with tender packages and other administrative duties.

This is a full-time temporary position.

**Your contributions to the team**:

- Audit closed work orders for completeness and accuracy
- Prioritize move-out work orders and damage charges at month-end
- Communicate with maintenance technicians to clarify notes, materials, and labour
- Provide feedback on deficiencies within work orders and give coaching when necessary
- Document interactions in the appropriate software
- Implement work order escalation to team leads for review when necessary
- Post Planned Preventative Maintenance (PPM) work orders on a regular basis according to monthly/quarterly/semi-annual schedules
- Support special projects as requested, such as tender package coordination
- Audit/test ongoing processes to ensure continued compliance
- Adhere to both corporate and departmental policies and procedures
- Assist with other administrative duties as needed

**What you need to be successful**:

- Excellent teamwork and team building skills
- Strong troubleshooting skills
- Ability to work well under pressure in a changing environment
- Strong attention to detail and multi-tasking skills
- Effective time management and ability to prioritize needs
- Professional verbal and written communication skills
- Good working knowledge of facilities equipment and maintenance requirements
- High school diploma or equivalent
- Diploma or secondary education would be considered an asset
- Advanced level of proficiency with MS Office Suite and data entering
- Minimum 45 wpm typing speed
- Ability to communicate in additional languages would be considered an asset
- Proof of COVID-19 vaccination

**The perks**:

- Yearly health and wellness benefit
- RPP eligibility after one year
- Employee recognition program
- In-house professional development opportunities

**Why Broadstreet?**

Broadstreet Properties Ltd. is a family owned and operated property management company, partnered with Seymour Pacific Developments, that manage multi-family residential communities. We are a growing organization made up of diverse team members who are motivated to continuously innovate our approach to asset management. We consider employee wellbeing a priority and are dedicated to protecting the health and safety of our teams while ensuring a workplace that is respectful of everyone.

Broadstreet Properties Ltd. practices equal opportunity hiring and onboarding processes to ensure equal access and participation for everyone. We understand that we have a responsibility for ensuring a safe, dignified, and welcoming environment and we are committed to creating an inclusive environment for all employees irrespective of race, colour, religion, sexual orientation, gender identity, or any other status protected by law. We believe in integrating people with disabilities into our workforce by removing barriers and meeting accessibility needs.

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