Commercial Project Manager

1 month ago

Kingston, Canada CaraCo Group of Companies Full time

**Founded in 1959, CaraCo Group of Companies is one of the largest and most diversified companies in Kingston, Canada and with our expertise in acquisitions, development, property management and investments continue to expand our portfolio.**

**We are currently hiring a Commercial Project Manager to lead a new project in Picton in late 2025, however pre-construction will be conducted out of our Kingston office which will involve travel between Kingston and Picton.**

The Commercial Project Manager is responsible for the day-to-day management of commercial construction projects, including project budget, timeline and key milestones as well as the management of the commercial construction team assigned to the project.

**Key Responsibilities**
- Outline and manage the scope of work for all parts of each construction project.
- Accountable for project-specific project management, including a detailed budget, project schedule, project safety, and project quality.
- Chair project status meetings, prepare and distribute agendas and minutes.
- Maintain construction projects on time, on budget and “on spec”.
- Budgeting, estimating, product sourcing and evaluation, brand and warranty research, value engineering, life cycle costing.
- Monitor day to day construction activities and update schedules. Communicate, train and lead the construction team on site to meet project timeline and milestones.
- Maintain contact with multiple trades, subcontractors, and consultants for ongoing management.
- Review timesheets and approve invoices specific to the project.
- Conduct site inspections regularly for quality and quantity control.
- Facilitate project staffing requirements, which may include staffing various projects and coordinating and reassigning construction staff among sites.
- Document management - working closely with Contracts Administrator, ensure creation and maintenance of updated filing systems for all related commercial project materials.
- Review, markup, comment and/or assemble comments on drawings and specifications.
- Prepare regular reporting to stakeholders, including but not limited to financial forecasts, project deliverables, milestones and micro-deliverables
- Work closely with accounting team on financial reporting to support
- Prepare monthly progress reports reporting on project status

**Development**
- Work with commercial development manager to assist with the pre-development planning and post-development work for construction projects.
- Assist in the due diligence process relevant to the new development opportunities.
- Participate in feasibility studies, including the creation of project _pro forma_s and budgets.

**Planning**

**Administrating Contracts**
- Create tender specifications and RFP qualifications for contract bids.
- Solicit requests for bids for contract works, analysis of bids and pricing.
- Provide recommendations for contract awards
- Assist with the preparation of construction contracts
- Ensure contractors and subcontractors meet liability, health & safety requirements.
- Receive, request, review, estimate, update records, initiate paperwork and follow up on request for approval of work not previously covered in the contract.
- Interpret contract provisions to help resolve claims and questions submitted by contractors.
- Manage and negotiate requests for extras submitted by contractors.
- Process and obtain approval of contract changes.
- Document construction requests, including purchase orders, change orders, and proposals.
- Complete and maintain documents involved in the completion of the project, including those relating to legal requirements, inspections, deficiencies, closing documents, occupancy permits, and hand-over documents.
- Maintain all documents and records pertaining to the construction contract process in a manner that complies with best record-keeping practices.
- Record projects, budgets, change orders and contracts in Procore, in an accurate and timely manner.
- Assist property management team with takeover and stabilization of new buildings, including managing punchlists, tenant work orders, and warranty claims

**People Management**
- Recruit, select and evaluate commercial construction team positions.
- Motivate and guide staff through feedback, direction, and support.
- Provide support to staff to encourage teamwork and maintain a harmonious environment.
- Work with Human Resources to train and retain qualified employees.
- Ensure employees comply with company policies.
- Track employee hours, vacation, sick days, etc.
- Resolve disputes with mínimal need for escalation.

**EDUCATION AND EXPERIENCE**
- An undergraduate degree in Civil Engineering or Construction Management.
- PEng an asset.
- PMP is highly desirable.
- Minimum of 10 years’ experience in the construction industry is required.
- Minimum of five years of experience as a Project Manager on similar projects.
- Deep understanding of building codes and regulations.
- Expert under

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