Administrative Support Ii

4 weeks ago

London, Canada Western University Full time

**About Western**:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

**About Us**:
The **Department of Clinical Neurological Sciences (CNS)** at Western's Schulich School of Medicine & Dentistry represents one of the most multi-disciplinary and highly collaborative groups in Canada. Our Department has a rich history of clinical investigation and is one of the few academic programs in North America in which neurology, neurosurgery, neuropathology, and neuroradiology form a tightly integrated academic program to provide advanced diagnostic and treatment options to patients with a wide range of neurological disorders. This integrated approach provides innovative treatments and offers the hope of a healthier lifestyle and improved outcomes to many patients.

The CNS Department is internationally recognized for leadership in stroke and cerebrovascular diseases, epilepsy, brain and spinal cord injury, spinal degeneration, tumours, and brain infections. The expertise of the faculty has been presented in numerous professional forums, which include over 1000 scientific publications, abstracts, and presentations at national and international meetings.

Our Department offers expert opinion and care for individuals referred to us by community physicians as well as neurologists and neurosurgeons from across Ontario and Canada. We are one of only two centres in Canada capable of treating complex epilepsy and we are one of only a few centers in Ontario involved with the care of complex Parkinson's disease, ALS, multiple sclerosis, and neuromuscular disease.

**Responsibilities**:

- The Administrative Support II will contribute to the efficient running of the department by performing a range of administrative tasks in accordance to policies and procedures. The incumbent will assist with the day to day administrative activities in the department, provide back-up support for other administrative roles, and respond to general inquiries. The incumbent will handle incoming and outgoing mail in a confidential and timely manner, ensure that supplies inventories are adequate and maintained, and assist with the preparation and processing of any required documentation. The incumbent will assist with the coordination of meetings and events, ensure any required resources are available, and that any associated documentation is prepared.

**Qualifications**:
**Education**:

- Community College Diploma in an administrative field

**Experience**:

- 2 year of administrative experience providing customer service

Skills, Abilities & Expertise:

- Knowledge of general office procedures
- Written and verbal communication skills to express ideas clearly, and adapt communication style to suit the situation and audience
- Computer skills with the ability to learn and use software programs
- Basic computer skills in Microsoft Office Suite
- Ability to maintain a positive, outgoing attitude with genuine customer service orientation
- Ability to follow formal business practices with high attention to detail
- Ability to multi-task and maintain an organized and effective personal work environment
- Adapts readily and effectively to changing priorities and demands
- Personable and courteous in working relationships with colleagues, students and the public
- Demonstrated ability to understand and resolve external and internal partner issues
- Ability to work independently and effectively as a member of the team to achieve department goals
- Ability to work in a manner that is compliant with confidentiality requirements
- Strong keyboarding skills

**Why Western?**:
**Background Checks**:
While transcripts are not required for the interview, they are mandatory prior to any offer of employment.

Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

**Western Values Diversity**:
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

**Please Note**:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

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