Construction Site Administrator

2 months ago

Nanaimo, Canada The Molnar Group Full time

The Molnar Group is a well-respected and established real estate investment and development company with over 50 years of experience in the industry. We are currently building a 142 unit apartment complex.

**Position Summary**:The Site Administrator is responsible for routine clerical and administrative functions such organizing and maintaining paper and electronic files, timekeeping, coordination between the field and corporate office, and providing information to callers and visitors.

**Responsibilities**:

- Greets visitors/answers the phone, handles their inquiries, directs them to the appropriate persons, takes and delivers messages.
- Timekeeping for all employees on site, including roll call, tracking of hours, and completing and submitting time sheets.
- Manages all aspects of new hire paperwork. May perform site safety orientations for new hires, sub-contractors, and visitors if trained to do so.
- Controls documents, files, and maintains current drawings and specifications.
- Manages the submission of reports, inspections, training documents, receipts, meeting notes, jobsite photos, etc. to the corporate office.
- Ensures office is maintained in a clean and orderly fashion.
- Places orders with local suppliers as needed.
- Completes errands such as purchasing tools and supplies, picking up the mail, etc.
- Performs other duties as directed by the Superintendent.

**Experience & Qualifications**:

- Must be at least 18 years of age and possess a valid driver’s license.
- A working knowledge of computers and office equipment such as phone systems and copier.
- Proficiency with MS Word, Excel and Outlook.
- Effective verbal and written communication skills.
- Demonstrates honesty, integrity, and ability to maintain confidentiality.
- Attention to detail.
- Ability to work effectively with the team while also being self-motivated and able to work independently.
- Must be comfortable in a construction environment. Previous construction experience or general knowledge of construction practices, tools, etc. preferred.

**Typical Physical Demands**:Requires sitting, standing, bending and reaching. A normal range of hearing and vision is required.

**Working Conditions**:Includes exposure to sounds and noise levels that are distracting or uncomfortable. Requires wearing protective and/or safety equipment. Requires working outdoors exposed to all weather conditions.

**Salary**: From $20.00 per hour

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Overtime

Supplemental pay types:

- Overtime pay

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: One location

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