Project Coordinator Redevelopment Sjhc

6 months ago

Toronto, Canada Unity Health Toronto Full time

Duties and Responsibilities:

- Liaises with the Manager/Project Manager to obtain the vision/goal for **small scale projects**; utilizes information received to facilitate the project planning, development and implementation process that is focused on a single area at any given time;
- Ensures appropriate mechanisms are in place for the optimal deliver of projects, including best practices guidelines and tools for the effective management and execution of projects;
- Conducts needs assessment for **small scale projects** to facilitate defining project plans, deliverables, schedules and timelines to meet identified goals;
- Develops and manages straight forward communication(s) and other initiatives that will advance project goals and objectives, ensuring appropriate mechanisms are in place to effectively monitor and evaluate project activities, etc.;
- Communicates straightforward project plan and project expectations, in a clear fashion, to ensure project goals can be optimally achieved, utilizing assistance of team members, as required;
- Defines and communicates straight forward project criteria’s to project staff to facilitate the smooth function of projects;
- Utilizes quantitative and qualitative analytical tools to support decision making to advance projects
- Manages **straightforward/small scale project** plans to ensure projects are delivered on time/on budget and in compliance with legislated requirement.
- Work closely with other departments and stakeholders and will set deadlines, assign responsibilities, monitor and summarize progress of projects and prepare status update reports
- Plan, budget, oversee and document all aspects of the specific projects
- Review of project documentation when consultants are utilized
- Liaising with authorities of appropriate jurisdiction, and preparation of documents for approvals
- Work within the set project budget and schedule to complete project
- Liaising regularly with users to provide project status, manage expectations and concerns proactively
- Coordination of Hospital service departments (i.e. Engineering, Telecommunications, Information Technology, Environmental Services, Finance) via team/move meetings and/or regular project progress reports to ensure active input on project planning, scheduling and completion of associated assigned duties
- Perform all projects with mínimal disruption to the Hospital via hospital-wide communication when impacted and proactive execution of duties
- Facilitates the hiring process for project positions to ensure the project team possesses the required technical and other relevant skills to contribute to the success of the project(s);
- Manages/develops/motivates and directs staff, while defining accountabilities to support staff achieving performance goals;
- Delegates tasks and implements strategies to build/foster an effective team environment and a culture built on respect/trust;
- Provides knowledge transfer for the project team to facilitate the optimal and timely completion of projects;
- Implements appropriate systems to support the day to day delivery of project staff functional activities, acting as a mentor to facilitate the provision of excellence in work activities;
- Collaborates with relevant parties in the development of evidence based measurement and metrics to benchmark performance against industry standards and peer organizations;
- Maintains knowledge of current trends and advancement in quality improvement processes and techniques in order to provide recommendations for changes and improvements that will optimally impact the quality of work performed;
- Utilizes the quality improvement processes and tools to support service provision and necessary changes required to achieve outcome improvements;
- Supports corporate quality improvement initiatives, leads or facilitates quality improvement activities through the implementation of department specific initiatives;
- Offers training/mentoring and builds capacity for project and related staff to enhance their understanding of project initiatives, as required
- Participates in required meetings and/or on committees which may have an impact on project /corporate initiatives;
- Initiates and develops respectful and collaborative working relationships with peers/associates across the Hospitals to foster a more productive and satisfying environment for staff and patients;
- Initiates and develops effective working relationships with external professional associations and peers in other health care institutions to keep up to date on current/emerging legislation, developments and trends;
- Represents the department on committees, corporate initiatives and through other venues, as required to advance the Hospital mission, values and goals

**Qualifications**:

- One (1) to two (2) years project management experience in a health care environment an asset
- Some experience in facilitation, collaboration and negotiation with multiple stakeholders/service prov

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