Property Coordinator

2 months ago

Belleville, Canada Quinte Mall - Primaris REIT Full time

**Property Coordinator**

Primaris REIT is currently hiring a dedicated and enthusiastic Property Coordinator to join the team on site at Quinte Mall. If you have a positive, team-focused attitude, strong organizational skills, and thrive in a dynamic, fast-paced environment, this exciting opportunity is perfect for you

As the Property Coordinator, your responsibilities are to provide office administrative assistance to all internal and external customers, while also providing support to functional areas within the property such as Marketing, Specialty Leasing or Revenue Administration by executing the following duties:

- Prepare monthly, quarterly and annual accruals
- Perform Yardi administration, which may include;
- Scan and attach payables
- Collect and input sales figures
- Collect and verify tenant insurance
- Enter, update, and verify various database information and electronic records
- Collect, process and deposit tenant rent cheques
- Process daily deposits and prepare cheques for deposit
- Collection and timely input of monthly sales reports including annual certified sales reports
- Ensure timely and accurate processing of Accounts Payable invoices
- Follow up with supplier inquiries and outstanding statements
- Assist revenue administration with the preparation and coordination of correspondence and statements for distribution
- Record and deposit accounts receivable
- Monitor inventory of office supplies and place orders when needed
- Ensure high standards of customer service are maintained
- Provide Reception duties as required
- Receive, date stamp and prioritize incoming mail as well as arrange for outgoing mail & courier deliveries
- Create & process necessary storage lease documentation for tenant and landlord execution
- Collect department hours from various supervisors for Payroll reporting
- Support the Centre’s Community Events program

**Requirements**:

- Secondary School Diploma required/ Certificate or Diploma in Business/Office Administration preferred
- 1-2 years’ experience in Office Administration Minimum
- Experience in Real Estate or Property Management an asset
- Working knowledge of ERP software (preferably Yardi)
- Advanced knowledge of Microsoft Word, Excel and PowerPoint
- Excellent customer service skills
- Excellent verbal and written communication
- Takes initiative with a positive attitude
- At ease with all levels of management (internal and external)
- Professional demeanor; courteous, diplomatic & always tactful
- Ability to develop effective working relationships
- Ability to multitask and effectively prioritize in a changing environment
- Detailed oriented with excellent organizational skills

Join us and play a vital role in providing outstanding experiences to our valued customers and tenants. We are seeking individuals with a positive attitude, excellent communication skills, and a strong commitment to ensuring customer satisfaction.

**How to Apply**:
If you are ready to embark on a rewarding career in the exciting world of real estate, we would love to hear from you

Join our team as a Property Coordinator and contribute to creating a positive and welcoming shopping experience.

Primaris REIT is Canada's leading enclosed shopping centre-focused real estate investment trust. We own and operate a portfolio of 11.6 million square feet of dominant enclosed shopping centres valued at approximately $3.2 billion at Primaris' share. Our vision is to champion and elevate retail for Canadians by creating an exceptional experience for our customers while maintaining a strong presence in the industry.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Employee stock purchase plan
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Work Location: In person

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