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Corporate Administrator

1 month ago

Saskatoon, Canada ZYUS Life Sciences Full time

**Summary**:
**ZYUS. Advancing the science of well-being.**

**About the Role**

The primary responsibility of the Corporate Administrator is to provide comprehensive support to the Senior Executive Assistant while efficiently managing office operations and ensuring a welcoming environment. This role involves overseeing various administrative tasks, maintaining confidentiality, and offering assistance across multiple departments.

**Main Duties/Responsibilities**:
**Office Administration**:

- Overseeing the day-to-day operations of the office, ensuring efficient workflow, and managing administrative tasks like filing, record-keeping, and correspondence management.

**Front Desk Responsibilities**:

- Handling various front desk duties such as answering phones, greeting visitors, issuing security badges, receiving and sending packages, and managing incoming/outgoing mail.

**Creating Welcoming Environments**:

- Ensuring a positive and hospitable experience for visitors and guests.

**Office Supplies Management**:

- Monitoring, ordering, and receiving office supplies using the Oracle database ERP system to maintain adequate inventory levels.

**Contract Management**:

- Maintaining a repository of contracts and generating reports related to contract management.

**Travel and Training Support**:

- Receiving and processing approved travel, training, and conference registrations for employees.

**Support to Senior Management and Other Departments**:

- Collaborating with the Senior Executive Assistant to facilitate smooth workflow across the corporate office, providing support to various departments and senior management members.

**Executive Assistant Backup**:

- Offering coverage and back-up support to the Executive Assistant when necessary.

**Maintain Confidentiality**:

- Upholding strict confidentiality standards concerning sensitive information related to the company's operations, employees, and stakeholders.

**Patient Care Back-Up Support**:

- Assist in providing back-up support for patient care activities as required, ensuring continuity and quality of care.

**Qualifications**:

- Business Administration diploma, certificate or equivalent experience.
- Minimum of 3 - 5 years of accounting/administrative experience
- Proven experience in administrative roles, including managing schedules, correspondence, and office operations.
- Experience in office supplies management using ERP systems like Oracle, along with expertise in record-keeping and correspondence management.
- Prior experience in a similar administrative role, preferably supporting senior executives or C-suite members, is advantageous.

This is a temporary position with the possibility of extension based on performance and business needs focused on maintaining operational efficiency and ensuring a professional, welcoming environment within our corporate office.

**How to Apply