Office Administrator

5 months ago

Saskatoon, Canada Continental Mine & Industrial Supply Ltd (CMI) Full time

**Company Summary**

Reporting to the Central Services Group, we provide support to our group of companies including Continental Mine & Industrial Supply Ltd (CMI), CMI Tech Services, HD Engineering & Design and I&M Welding & Fabricating. This position primarily supports CMI but will support the rest of the group as required. At CMI, we collaborate to define and provide innovative solutions to our mining and industrial customers. We manufacture and distribute a broad range of equipment utilized in the industrial and mining industries.

CMI is currently seeking a full-time _**Office Administrator**_.

**Qualifications**
- Minimum two years of administrative experience including reception, organizational duties and bookkeeping
- Proficient in Microsoft Office programs including Outlook, Word, Excel, and PowerPoint
- Effective verbal and written communication skills
- Proficiency and accuracy in work product, including high attention to detail
- Strong organizational and planning skills with an ability to prioritize and multitask
- People oriented with an ability to establish relationships, credibility, and trust
- Ability to maintain confidential information
- Valid driver’s license and reliable personal vehicle

**Other Valuable Experience**
- Diploma in business and/or administrative courses
- Bookkeeping experience including payroll and invoicing
- QuickBooks experience and training
- Small business experience
- Use of customer procurement sites including SAP and Oracle

This position is considered safety-sensitive, the successful applicant(s) will have to take and pass a drug and alcohol test as a condition of employment.

**Responsibilities**
- Reception duties including answering phones, and ordering and managing office and lunchroom supplies
- Weekly timesheet entry, cost estimates and intercompany transactions
- Administrative support for staff and warehouse
- Manage outstanding AR, expediting customer responses
- Manage sales order, proposal, and purchase order back-log
- Update internal documents including policies, procedures, and reference material
- Filing and maintaining all financial records - office and project
- Payroll, AR/AP, remittances, month and year end duties
- Project costing and profit-margin analysis
- Bank deposits and reconciliation
- Enter payroll, wires, and fund transfers
- Process GST, PST, source deductions and corporate tax
- Analyze profit and loss statement including selling general and administrative expenses (SG&A) and margins
- Bookkeeper coverage
- Other tasks as required to meet our client and operational requirements

**Accountabilities**
- Prioritizes customer relationships on the phone and in-person
- Treats all information in a confidential manner
- Communicate issues of importance or concern to immediate supervisor in a timely manner
- Collaborate with others as required to complete projects and support team efforts
- Effectively manage assigned work and projects as directed
- Set priorities for own work and meets deadlines
- Complies with all relevant legislation, regulations, policies, and procedures

**Benefits**:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Saskatoon, SK: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Are you legally entitled to work in Canada?

**Education**:

- Secondary School (preferred)

**Experience**:

- Bookkeeping: 2 years (required)
- administration: 2 years (required)

Licence/Certification:

- Driving Licence (preferred)

**Location**:

- Saskatoon, SK (preferred)

Work Location: In person

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