Project Administrator

4 weeks ago

Saskatoon, Canada InSync Full time

We are looking for a **Project Administrator**for a **12-month contract position, with possible extensions** in **Saskatoon, Saskatchewan.** **Must be legally entitled to work in Canada.**

**Position is available as hybrid, remote or on-site location. 8 hours a day, 40 hours a week.**

**Role Description**

**Responsibilities**
- Set up WBS structure in SAP
- Closure activities
- Procurement of resources/ request for services
- Create and update documentation of the PMO processes, standards, and tools in consultation with the supervisors/PVL Change Advisory Committee
- Quality assurance for project/portfolio status reporting and PMO forecasting
- Create and maintain the general project records
- Reports on project activities to ensure a successful week/month/quarter end close
- Administrative support, policies, processes, methodologies, templates
- Training, mentoring, and coaching project managers
- Plan deviations and escalations
- Request, test, and setup project folders and reporting profiles and instruct project team of their usage instructions
- Completing monthly, yearly, and overall project forecasts
- Obtain financial and schedule information from SAP and interpret results
- Research, compile, process, and coordinate project data e.g. data entry, report generation, metrics collection
- Assist in coordinating information, acting as central information source for gathering, updating, and distributing project information
- Coordinate efforts with accounting and planning staff in IT Business Services, as well as project Manager and Business Analysts
- Consult with representatives within the business and vendors with project-related activities, in consultation with the PM
- Monitor and ensure accuracy of project status reports and forecasts
- Assist and mentor PMs with the use of PMO processes, standards, and tools, forecasting and status reporting processes
- Develop and update PMO processes, standards, and tools.
- Assemble, distribute, and file/scan project related deliverables, documents, and forms (records management)
- Complete archiving of project documentation upon project closure
- Completion of monthly status report, ensuring accuracy and providing guidance and assistance in resolving discrepancies
- Prepare and monitor project related reports, statistics, metrics, charts, and graphs
- Prepare financial and statistical analysis for all related projects

**Required Skills and Experience**
- **Diploma in computer science, administration, or a related discipline supplemented by a junior level accounting course.**:

- **Certified Associate in Project Management (CAPM) certification is required**:

- **3 years experience in an IT services, accounting, or project management environment is required**:

- Practical and theoretical knowledge of IT project management standards and best practices
- Previous experience in a Project Administrator or Coordinator role
- Experience with data gathering, compiling, and managing to support project administration
- Experience and knowledge of Primavera Software, Microsoft Project, and Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Knowledge of project accounting principles and practices is a plus
- Knowledge of systems life cycle methodologies is a plus
- Familiarity with SAP Project Systems (PS) and Work Management modules is a plus

**InSync Systems Inc.** is a privately-owned boutique Canadian Resourcing and Consulting Services Company that works closely with a range of corporate clients across multiple industries to bring them solutions that effectively address their business needs.

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