Accounting Clerk

Summary: Under general supervision, administers and maintains the account payables

system. Provides reception support and back-up duties as needed.

**Typical Duties**:

- 1. Accounts Payable:_

Compiles, maintains and processes accounts payables invoices, and ensures timely and accurate payments for the Town of Stettler and the Stettler Regional Board of Trade.
- Review all invoices for appropriate documentation, accuracy and approvals.
- Review and reconcile vendor statements, resolving any discrepancies.
- Ensure compliance with the Town of Stettler’s policies and procedures.
- Ensures all invoices are coded correctly and authorized to pay
- Ensures expense account coding is applicable and accurate
- Collaborates with Department Heads to resolve any payment issues or inquiries
- Maintain vendor account information.
- Provide copies of documentation to other departments as necessary.
- Process vendor payments, obtain signatures, and distributes the payments.
- Maintain accurate records of all financial transactions.
- 2. Corporate Purchasing Visa Card:_

Maintains cards, verifies purchases, processes payments, and reconciles

statements.
- 3. Bulk Fuel Purchasing Card:_

Maintains cards, verifies purchases, processes payments, and reconciles

statements.
- 4. Equipment Binder:_

Maintains equipment listing with new equipment purchase information and

disposals. Advises insurance company of all additions, deletions & changes
- 5. Power & Gas Utilities:_

Works alongside the Director of Operations and the Assistant CAO to ensure all new

sites are enrolled and energized, and current sites are de-enrolled, de-energized,

salvaged or site information is changed if needed with the Utility Provider.
- 6. Month End:_

Performs Month End Duties, completes data processing as necessary.
- Compiles information necessary for Month End
- Ensures proper Fiscal Periods and Date Security are set to appropriate Month
- Ensures all steps are taken before Month End is Closed
- Creates Month End Reports and distributes to CAO, Assistant CAO,

Manager of Financial Services and Department Heads
- 7. Year End Accrual:_

Prepares year-end reconciliations for accruals of Accounts Payable and generates year end reports for the Manager of Financial Services, Assistant CAO and CAO.
- 8. Reception:_

Assists in telephone inquiries, front counter receptionist duties, utility maintenance and tax roll inquiries.
- 9. Back-Up Duties:_
- Completes data processing as necessary.
- Acts as backup to post Daily Cash Receipts to General Ledger
- Acts as backup to input weekly adjustments for business licenses, animal

licenses, utilities, taxes and other receivables.
- Acts as back-up to enter general journal entries, Month End and Year End Journal

Entries.
- Acts as back-up for processing and maintenance of accounts receivable records

for the Town of Stettler.
- 10. Performs other tasks as required by Supervisor._

**Limits**

This job description is not a definitive enumeration of its scope, but represents a general

overview of what can be expected in this type of work. The incumbent may be

required to perform duties that, although not directly related, are recognized by the

Town of Stettler as a component of the position.

**Skills**

Strong understanding of Debits and Credits, as well as double-entry bookkeeping

principles

Proficiency in analyzing financial data and identifying discrepancies

Excellent attention to detail and accuracy in data entry and record keeping

Ability to prioritize tasks and meet deadlines in a fast-paced environment

Strong communication skills

**Apply**

Applications may be submitted to Roxann Anderson in-person at the Town Office

February 9th, 2024 at 4:30pm.

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- Monday to Friday

Work Location: In person