School Secretary/assistant

6 months ago

Calgary, Canada STEM Innovation Academy Full time

Are you looking for an opportunity to join a team where your contribution makes a positive impact on the lives and learning of future leaders in Science, Technology, Engineering and Math? STEM Innovation Academy is looking for exceptional professionals to join our team.

About Us

STEM Innovation Academy is a public charter school in Calgary that opened in September 2021. Our junior high school currently serves over 450 students in grades 7-9. In 3 short years we have created a culture of excellence led by a dynamic team focused on each student finding success in their learning. With a mission to inspire the next generation to be knowledgeable creators, innovators, and responsible leaders, we believe every student can be successful in STEM and should have the opportunity to learn about cutting-edge science and technology topics.

Position Information

School Secretary/Assistant

The purpose of this position is to perform clerical duties in support of, and to assist, in the day-to-day operation of the school. This position reports to the administrative assistant and administration.

**Responsibilities**:
Answers telephones and supplies factual information to callers. Communicate with parents concerning student absenteeism, check-outs, or early dismissals.

Interacting and assisting students, staff, and parents on a regular basis.

Understanding of PowerSchool operations; using PowerSchool to enter attendance, run reports.

Maintain office supplies; place orders, receive deliveries.

Working with our vendors to maintain photocopiers and other equipment.

Daily supervision of students during lunch time.

Organization and distribution of locks/lockers/locker contracts.

Assisting with organizing Guest Teachers.

Updating and distributing the emergency red folders for fire drills/lockdowns.

Perform other related duties as assigned by administration (overseeing communal areas within the school, support in staff functions, maintaining inventory utilizing Access-IT software, etc.)

Education and Experience

High school completion

Experience in a school office environment is an asset.

Minimum one-year related experience in an office environment or completion of a recognized post-secondary certificate or diploma in office administration or its equivalent with successful practicum experience

Demonstrated Skills and Competencies

Professionalism, tact, courtesy and diplomacy skills, ability to deal with sensitive and discretionary matters and maintain strict confidentiality.

Positive contact for our student population, helping to create a safe and caring environment for our students and staff.

Very good time management, prioritization, multitasking and organizational skills.

Ability and success in building productive relationships.

Trustworthiness, integrity, dependability, and reliability.

Willingness to adapt and grow in a constantly evolving environment.

Strong data entry skills with an emphasis on accuracy.

Knowledge of office / records management.

Strong verbal and listening communication skills, combined with good written communication skills and very good interpersonal skills.

Application Package Requirements

Cover Letter

Resume/Curriculum Vitae

Names and contact information of three references, two of which must be current or very recent supervisors.

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