Project Coordinator

2 weeks ago

Vancouver, Canada ARCO a Family of Construction Companies Full time

ABOUT YOU:
Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes", then we have an opportunity that will excite you. Who are we? We are ARCO, the Design/Build Experts.

ARCO/Murray National Toronto is currently looking for a detail-oriented, self-sufficient Project Coordinator to join our new team. At ARCO, you'll have the opportunity to improve project performance, set up processes, and drive your own success from day one

A DAY IN THE LIFE:

- Prepare contractual documents for signature as directed by Projects Managers and ensure compliance (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals)
- Maintain various logs for Project Team including job list for each region, subcontract tracking list, and coordinating vacation lists
- Typing and preparing various items such as letters, meeting minutes, weekly updates, memos, proposals, outline specifications, and expense reports
- Assist Project Managers with the creation of Proposals by compiling letters, outlining specifications, meeting the work/design schedule, and assembling proposal books in a timely manner
- Point person for marketing packages. This includes compiling proposal covers, tabs, company information, and marketing materials for potential clients.
- Preparation for meetings and trainings that includes coordinating with various offices, obtaining materials, and scheduling lunches
- Coordinate and book travel for Project Team as needed
- Communicate with vendors and customers alongside the Project Team
- Assist with the set up and maintenance of projects in applicable management software.
- Monitors and responds to the need of office administrative tasks
- Assist the Toronto team with market research, compiling sales information, and updating Salesforce info.
- General records management and document control
- Office calendar and meeting room management; including ordering or coordination of catering or food deliveries as-needed
- Ensure office common spaces are always presentable, with a focus on client-facing spaces
- Develop office budget and manage vendor relationships and negotiations in order to stay within the budget
- Ensure proper stock of all office supplies and equipment

NECESSARY QUALIFICATIONS:

- 3-10 years of related experience, construction administration experience considered a plus
- Bachelor's degree
- Excellent computer skills, must be proficient in Microsoft Suite
- Receptive to learning additional technical skills and integrating new software into day-to-day responsibilities
- Must be extremely organized, self-reliant, proactive, and detail oriented

MAKE YOUR MOVE:
We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed over 5,500 design-build projects across 48 states and 38 major cities nationwide. We ranked #3 on the ENR Top 100 Design-Build Firms list, and #17 on the ENR Top 400 Contractors list in 2023. Most importantly, our clients like us, trust us and want to do business with us. We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person that can make a difference at ARCO? If the answer is, “Yes” we look forward to meeting you.

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